Agenda and Minutes

GREAT OUSEBURN PARISH COUNCIL
15th February 2018
NOTICE OF MEETING
There will be a meeting of the Parish Council on Wednesday 21st February 2018 at 7.30 p.m., in the Jeff Gill Room of the Village Hall, Great Ouseburn All meetings of the Parish Council are open to the public, and the agenda for the meeting is set out below.
Leoni Evely
Clerk to the Parish Council
AGENDA
2017. 0168 To receive apologies and approve reasons for absence
2017. 0169 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
2017. 0170 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 31st January 2018.
2017. 0171 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made.
2017. 0172 Progress Reports. To receive progress reports as follows:
2017.172.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers).
2017.172.2 The Free Landing
2017.172.3 Highways issues
a) NYCC – Boat Lane Grass Path
b) Moor Lane issues – a) Steve Chapman e-mail dated 05.02.18
c) Pipers Pond
2017.172.4 Tree Management a) TPO 65/2017 Church Hill, Main Street, Great Ouseburn e-mail dated 02.02.2018
2017.172.5 Commuted Sums
2017.172.6 Fishpond conservation area
2017.172.7 Allotments:
a) Ian Jakulis, The Conservation Volunteers update.
2017.172.8 Children’s Play Area: a) to discuss the Dog Warden HBC, Dog Fouling Order/Dogs on a lead on the playing field.
b) Sovereign Playground Design and Quotation dated 2 June 2017
2017.172.9 Allerton Waste Recovery Park
2017.172.10 The Crown Inn
2017.172.11 Two Ridings Community Foundation Grant
2017.172.12 Development of land to houses and new Public House at Branton Green.
Pag e 2
2017.172.13 Village Hall ‘Disaster Plan’
2017.172.14 Neil Terrett e-mail dated the 31st May 2017 regarding a Neighbourhood Plan – to discuss further from the last meeting.
2017. 0173 Planning decisions notified by Harrogate Borough Council.
To note any decisions received after publication of this agenda and prior to the meeting: none to date
2017. 0174 Planning Applications
2017.0174.01 Raven Developments Ltd, Ousegill Warehouse, Carrside Road, Great Ouseburn, York YO26 9TW 6.80.5.G.OUTMAJ 18/00411/OUTMAJ Outline application for the conversion of existing buildings into 8 dwellings, change of use of industrial unit into B1 use and extension of industrial units with access and layout considered.
To consider any planning applications received after publication of this agenda and prior to the meeting: None to date
General items:
2017. 0175 Harrogate Borough Council – Parish Community Group – Bulb/wildflower scheme
Items received after publication of this agenda and prior to the meeting: none to date
2017. 0176 Questions from Councillors. To consider questions from Councillors.
2017. 0177 Statement of accounts for the period 1st April 2017 – 31st March 2018 To consider the statement of accounts for the current year and approve payments therein.
2017.0177.01 K Scott Electricfix (Piping for green path on Boat Lane) £25.56 inc vat.
Finance items received after publication of this agenda and prior to the meeting: none to date
2017. 0178 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk
2017.0178.01 NALC CHIEF EXECUTIVE’S BULLETIN NO. 4: 26 JANUARY 2018 (email 29.01.18)
2017.0178.02 Jane Chapman of Harrogate Borough Council, Notice of Elections (e-mail 29.01.18)
2017.0178.03 Community First Yorkshire Rural News for January 2018 (e-mail 29.01.18)
2017.0178.04 Harrogate Borough Council Tour De Yorkshire Small Grants 2018 (e-mail 31.01.18)
2017.0178.05 Newsletter from Julia Mulligan, Police and Crime Commissioner for North Yorkshire (e-mail 01.02.18)
2017.0178.06 NALC CHIEF EXECUTIVE’S BULLETIN NO. 5: 3 FEBRUARY 2018 (email 05.02.18)
2017.0178.07 Canal and River Trust Letter dated 16.01.17
2017. 0179 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
2017.179.1. Village Hall Committee
2017.179.2. Police Liaison Group
2017.179.3. Yore Vision
2017. 0180 Matters for inclusion on the next Agenda.
2017. 0181 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 21st March 2018 at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn.

Minutes of a meeting of the Parish Council held on Wednesday 31st January 2018 at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn.
Present: Cllr K Scott (Chairman), Cllr B Robinson (Vice Chairman), Cllr D Meakin, Cllr S Wilkinson, Cllr D Jorgensen, and Cllr R Kay.
In Attendance: Mrs L Evely (Clerk)
Also present: Cllr A Paraskos (NYCC) and 2 members of the public.
2017. 151 To receive apologies and approve reasons for absence: NYCC Police.
2017. 152 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
2017. 153 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 20th December 2017: Approved by all present and signed and dated by the Chairman.
2017. 154 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made. Cllr Paraskos reported that the taxes will be going up in April 2018 2% is for Social and the project of changing street lights to LED will be coming into effect. Cllr Paraskos also reminded the Councillors that from April Harrogate Borough Council will have a local grant fund of £40,000 to give away to approved projects.
There is no news to date on the Explosive site planning application.
2017. 155 Progress Reports. To receive progress reports as follows:
2017.155.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers): no news
2017.155.2 The Free Landing: no news
2017.155.3 Highways issues: The clerk is to report the following:
1) The grass verge outside Limetrees on Branton Green has been damaged.
2) The flashing 30mph speeding sign on Branton Lane is not working.
3) The weight restriction sign for Aldwark Toll Bridge located at the junction of Boat Lane and Main Street has fallen over due to the metal pole has rusted through.
4) The wooden nameplate post for Light Mire Lane and The Seggans near the village green are rotting
5) There is a pothole at the side of the road filled with water outside Old Chapel House on Branton Lane
6) There is a pothole on Carr Side Lane when you leave the village on the bend before you get to Campbell and Penty’s.
7) Clerk to report again the pothole on the Village Green going from the village hall heading towards Carr Side Road.
8) Barriers have been left on the grass verge on Church Field Lane by the barn near Witheran’s Lane.
9) Both Cross Lane and Church Field Lane in general have numerous potholes that require attention.
a) NYCC – Boat Lane Grass Path: Cllr Scott to obtain the pipe.
b) Moor Lane issues – Historical OS Maps to discuss: According to the historical maps it shows the parcel of land in question belongs to the Parish Council. Cllr Robinson and Cllr Scott can recall in detail how they used to ride their horses on the public bridle path/grass verge at this point 2 abreast. The land now has been fenced taking the PC land to the point you are no longer able to ride your horse on the grass verge at this section. The owner of the land stated in 1993 when he purchased the land from Mr Jeff Gill there was not a fence or hedge and was told this was part of his land therefore fenced it off as he wanted to keep livestock in the field. During the meeting both parties were unable to meet a solution and disagreed with each other to which the land belonged. The PC offered for a peppercorn rent to be put in place however, this was declined as the landowner would like to fully resolve the matter of ownership. It was agreed by all present for Cllr Scott to contact the County Council for advice on the definitive map held in the PROW offices. This will be discussed at the next meeting.
c) Pipers Pond: no news.
d) Tricia Bryant e-mail dated 03.12.17 re: Church Field Lane/Witheran’s Lane: No further news to the email from highways which was circulated. The curb stones were part of the planning.
2017.155.4 Tree Management: no news
2017.155.5 Commuted Sums: To review the updated Commuted Sums list dated December 2017: Cemeteries £1000, GOVH £1600, £194 Allotments, £235 Greenspace Verges, £800 Lanes (Bungalows Triangle), £1708 Children’s Play Area, Gale Gate Copse (not in our area).
2017.155.6 Fishpond conservation area: no news
2017.155.7 Allotments: A resident has contacted the clerk expressing an interest in renting the vacant plot in April 2018.
a) Ian Jakulis, The Conservation Volunteers update: No news Cllr Scott will chase.
2017.155.8 Children’s Play Area: a) to discuss the Dog Warden HBC, Dog Fouling Order/Dogs on a lead on the playing field: Clerk to contact to arrange a meeting.
b) Sovereign Playground Design and Quotation dated 2 June 2017: The Clerk and Cllr Meakin met with Mr Andy Ryland of Community First. He advised of alternative play areas making use of natural characteristics in the area e.g. trees/slope. Mr Ryland advised us to contact Sophie at Play England for further advice. Cllr Meakin will e-mail. The clerk is to contact the clerk at Follifoot PC for advice.
c) Annual Play Area Inspection Report to discuss – update: Cllr Robinson completed the works on the bearings on the walker. No further work outstanding.
2017.155.9 Allerton Waste Recovery Park: Currently running tests. Cllr Paraskos will report back when he hears the results next month.
2017.155.10 The Crown Inn: no news
2017.155.11 Two Ridings Community Foundation Grant: Deadline meeting is tomorrow.
2017.155.12 Development of land to houses and new Public House at Branton Green: no news
2017.155.13 A) Village Hall ‘Disaster Plan’ Representative from Dunsforth will come to the next meeting. B) Louise Marwood of NYCC Grant offer letter dated 17.01.18 to be agreed to and signed if appropriate: Agreed the Chairman and Clerk signed the paperwork.
2017. 156 Planning decisions notified by Harrogate Borough Council.
To note any decisions received after publication of this agenda and prior to the meeting: none to date
2017. 157 Planning Applications
To consider any planning applications received after publication of this agenda and prior to the meeting:
The Councillors requested the clerk to report the following in connection to the Abeokuta, Branton Lane development:
1) Builders are parking outside the development which is against the planning condition causing a hazard on the highway with it being near a blind bend.
2) The new house has built next to Abeokuta has built a lattice fence instead of a wall which is a material amendment to planning application 18/00269/AMENDS. This is not in keeping and the Councillors have requested it to be changed to the wall as originally approved.
General items:
2017. 0158 Neil Terrett e-mail dated the 31st May 2017 regarding a Neighbourhood Plan – to discuss further from the last meeting: Carry forward to the next meeting.
2017. 0159 YLCA Harrogate Branch Meeting Monday 19th February Speaker Julia Mulligan Police and Crime Commissioner for North Yorkshire – General questions to be submitted to YLCA by 14th February: no interest.
2017. 0160 Harrogate Borough Council email dated 26.01.18 Local Draft Plan Consultation period 26.01.18-09.03.18: no comments to be made.
2017. 0161 The Councillors to review the following documents: All present agreed to all the documents.
2015.43.04 Code of Conduct
2015.43.04 Equality & Diversity Policy
2015.43.04 Health and Safety Policy
2015.43.04 Recruitment Policy
Items received after publication of this agenda and prior to the meeting: none to date
2017. 0162 Questions from Councillors. To consider questions from Councillors.
1) The clerk to report the Tufnell trailers on Moor Lane causing an obstruction to the highway/bridle path
2) Get a price for the Good Councillor Guide booklet from the YLCA
2017. 0163 Statement of accounts for the period 1st April 2017 – 31st March 2018 To consider the statement of accounts for the current year and approve payments therein: The accounts were agreed by all present as a true and accurate record.
2017.0163.01 Smeeden Foreman Limited Grant Application £840 inc vat: agreed to pay
2017.0163.02 Parish on-line annual renewal invoice no. POL-2018-36ud047 £18 inc vat: agreed to pay
2017.0163.03 Review of Allotment rent for the next financial year. The rent is currently £25 per plot per year or £20 if over 65 years of age: to increase by 50p = £25.50 and £20.50 if over 65years
2017.0163.04 Review of Mooring rents for the next financial year. The rent is currently £31 per metre: This will increase by £1 = £32 per metre.
2017.0163.05 Review of the Cricket Club rent for the next financial year. The rent is currently £250: This will increase £10 = £260 annually.
P38/17
L Evely (Clerks Salary)
£680.35
P39/17
L Evely (Clerks Expenses)
£136.46
P40/17
N Roskilly (Groundworks invoice 22.11.17)
£263.50
P41/17
Edward Pearson (Groundworks fuel)
£28.78
P42/17
K Scott (Projector Screen)
£81.74
Current account balance @ 14.01.18:
16,034.82
Deposit account balance @ 29.12.17:
1,411.90
Reserves account balance 14.11.17:
2,096.15
Less unpresented cheques/transfer:
Add unbanked receipts/transfers:
Total:
19,542.87
Finance items received after publication of this agenda and prior to the meeting: none to date
2017. 0164 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk
2017.0163.01 Community First Yorkshire Rural News December 2017 (e-mail 20.12.17)
2017.0163.02 YLCA GENERAL DATA PROTECTION REGULATION (GDPR) L08-17 & L09-17 (e-mail 22.12.17)
2017.0163.03 YLCA White Rose Update December 2017 (e-mail 22.12.17)
2017.0163.04 YLCA GENERAL DATA PROTECTION REGULATION (GDPR): DATA PROTECTION OFFICER – NALC LEGAL BRIEFING L10-17 (e-mail 22.12.17)
2017.0163.05 Clerks and Council’s Direct magazine January 2018 issue 115.
2017.0163.06 David Gluck, Tadcaster & Rural CIC workshop e-mail 05.01.18
2017.0163.07 NALC CHIEF EXECUTIVE’S BULLETIN NO. 1: 1-5 JANUARY 2018 email 09.01.18
2017.0163.08 NALC CHIEF EXECUTIVE’S BULLETIN NO. 2: 12 JANUARY 2018 email 17.01.18
2017.0163.09 NALC CHIEF EXECUTIVE’S BULLETIN NO. 3: 19 JANUARY 2018 email 22.01.18
2017. 0165 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
2017.165..1. Village Hall Committee: Tidying the storage in the eaves. Cllr Jorgensen to ask questions regarding CCTV. Certain policies are being put in place.
2017.165..2. Police Liaison Group: We have dealt with two incidents of a domestic nature on Carrside earlier this month. We have also dealt with numerous incidents of anti-social behaviour involving some of the residents of Branton Court. We are working with the Housing Association that owns the properties to try to resolve these and prevent further incidents.
We have also received further complaints regarding parking outside the primary school in the village, principally at pupil leaving time. I have checked it on several occasions and found it to be busy though traffic was able to pass without issue. I will continue to keep an eye on it when I’m able.
2017.165..3. Yore Vision: no news
2017. 0166 Matters for inclusion on the next Agenda: nil
2017. 0167 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 21st February 2018 at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn.
With there being no further business the meeting closed at 9.45pm