Agenda and Minutes

GREAT OUSEBURN PARISH COUNCIL
12th April 2018
NOTICE OF MEETING
There will be a meeting of the Parish Council on Wednesday 18th April 2018 at 7.30 p.m., in the Jeff Gill Room of the Village Hall, Great Ouseburn All meetings of the Parish Council are open to the public, and the agenda for the meeting is set out below.
Leoni Evely
Clerk to the Parish Council
AGENDA
2018. 01 To receive apologies and approve reasons for absence
2018. 02 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
2018. 03 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 21st March 2018.
2018. 04 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made.
2018. 05 Progress Reports. To receive progress reports as follows:
2018.05.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers).
2018.05.2 The Free Landing
2018.05.3 Highways issues
a) NYCC – Boat Lane Grass Path
b) Moor Lane issues
c) Queen Ethelburgas lighting update
d) Pipers Pond
2018.05.4 Tree Management
2018.05.5 Commuted Sums
2018.05.6 Fishpond conservation area a) proposal to discuss Mr Fred Jackson memorial.
2018.05.7 Allotments:
a) Ian Jakulis, The Conservation Volunteers update.
2018.05.8 Children’s Play Area: a) to discuss the Dog Warden HBC, Dog Fouling Order/Dogs on a lead on the playing field.
b) Sovereign Playground Design and Quotation dated 2 June 2017
c) Cricket Club – to discuss the disposal of grass cuttings
2018.05.9 Allerton Waste Recovery Park
2018.05.10 The Crown Inn
2018.05.11 Two Ridings Community Foundation Grant
Pag e 2
2018.05.12 Development of land to houses and new Public House at Branton Green.
2018.05.13 Village Hall ‘Disaster Plan’
2018.05.14 Neil Terrett e-mail dated the 31st May 2017 regarding a Neighbourhood Plan
2018. 06 Planning decisions notified by Harrogate Borough Council.
2018.06.01 Brexco Ltd Land comprising field at 445716 463020 Lightmire Lane, Great Ouseburn 6.80.198.HSC 16/05077/HSC Application for hazardous substances consent for the storage of up to 50 tonnes of explosive and p to 200 tonnes of ammonium nitrate: REFUSED
To note any decisions received after publication of this agenda and prior to the meeting: none to date
2018. 07 Planning Applications
2018.07.01 Mr & Mrs K Nellist Branton Grange, Pipers Lane, Great Ouseburn YO26 9RT 6.80.30.J.FUL 18/01147/FUL Modifications to living accommodation to include internal alterations and alterations to fenestration.
To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
General items:
2018. 08 Sanctuary Housing email dated 13.04.18 re: 2 Branton Court.
Items received after publication of this agenda and prior to the meeting: none to date
2018. 09 Questions from Councillors. To consider questions from Councillors.
2018. 010 Statement of accounts for the period 1st April 2018 – 31st March 2019 To consider the statement of accounts for the current year and approve payments therein.
2018.010.01 Play England ‘Design for Play’ publication £25 plus p&p
2018.010.02 Keith Scott re: 123 Reg Domain renewal for the Flamingo Crash (2yrs) £23.98
2018.010.03 Brian Robinson to organise scalpings for the free landing approx. £100
Finance items received after publication of this agenda and prior to the meeting: none to date
2018. 011 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk
2018.011.01 YLCA – The Practitioners’ Guide for 2018/19 and Schedule of Amendments (e-mail 26.03.18)
2018.011.02 Rural News March 2018 from Community First Yorkshire (e-mail 27.03.18)
2018.011.03 Harrogate Borough Council – Parish Consultation meeting – 28 June 2018 (email 11.04.18)
2018. 012 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
2018.12.1. Village Hall Committee
2018.12.2. Police Liaison Group
2018.12.3. Yore Vision
2018. 013 Matters for inclusion on the next Agenda.
2018. 014 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 16th May 2018 at 8.00 p.m. in the Village Hall, Great Ouseburn. The meeting will follow the Annual Parish Meeting, which will be held at 7.30 p.m.

Minutes of a meeting of the Parish Council held on Wednesday 21st March 2018 at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn.
Present: Cllr K Scott (Chairman), Cllr B Robinson (Vice Chairman), Cllr S Wilkinson and Cllr D Jorgensen.
In Attendance: Mrs L Evely (Clerk)
Also present: Cllr A Paraskos (NYCC) and 7 member of the public.
2017. 184 To receive apologies and approve reasons for absence: Cllr D Meakin, Cllr R Kay and NYCC Police.
2017. 185 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
2017. 186 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 21st February 2018: The minutes were approved then signed and dated by the Chairman.
2017. 187 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made:
1) Representatives from Nieman Architects/Developers/Mr Robinson – Plans were shown for a new Housing development plan for 2 locations in the village.
One plan is for 20 houses to be built on the Seggans along Branton Lane/The Avenue coming round the Village Green towards the Village Hall. The entrance to the Development will be off Seggans road to Dunsforth. There is a proposed village recreation space and pond area. The councillors have the following concerns:
a) The entrance to the development
b) Too many houses and would like the ones near the village Green to be removed in order to keep the open view from the Village Green across the historical wet land of The Seggans.
c) Concerns that footpaths are shown from each of the houses running onto The Avenue of trees on Branton Lane. This could exacerbate a parking problem and the residents may park on the grass verges next to their paths damaging the tree roots of the protected Lime Trees.
The second development proposal is for 5 Bungalows to be built running along the Branton Lane roadside opposite Branton Close up to Cedar Cottage. Residents which land adjoins this proposed development expressed their concerns at the meeting and were noted by the developer/architect.
No planning application has been received to date for these developments therefore the Parish Council will remain impartial until an application has been received.
2) Mr Beggs-Reid expressed that he wished to go public about the problems which have arose. Mr Beggs-Reid explained that he felt that Harrogate Borough Council made mistakes at the planning stage and Mr Beggs-Reid now has to undertake large legal costs. He has become very ill with the stress of this process and has a court ruling against him for a considerable amount of money and feels he may lose his home due to this process. Mr Beggs-Reid has been fighting Breaches of Trust and Health and Safety for 4 years and is due in court on the 19th April. He is seeking the Parish council Support and the Parish meeting agreed to consider helping when he is able to give more information, Mr Beggs Reid will contact the clerk if we need to hold an extra ordinary meeting.
2017. 188 Progress Reports. To receive progress reports as follows:
2017.188.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers): 39 houses were approved under one planning application. A different planning application was put in for another 7 houses building it up to 46 houses in total.
2017.188.2 The Free Landing: The lock has been broken off the barrier – Cllr Scott said he will look at/sort. There is now a number of potholes which need scalping’s putting in. Cllr Robinson will organise £100 for scalpings to put on the next agenda under Finance.
2017.188.3 Highways issues: Highways e-mail dated 14/03/18 read out
a) NYCC – Boat Lane Grass Path – Waiting for Cllr Meakin to return from holiday.
b) Moor Lane issues – 1) Steve Chapman e-mail dated 05.02.18 – update from last meeting: Cllr Scott has reported this to North Yorkshire P.R.O.W. and still waiting to hear back.
c) Queen Ethelburgas lighting update: e-mails were read out
d) Abeokuta, Branton Lane update: HBC e-mail 08.03.18 read out.
e) Pipers Pond: no news
2017.188.4 Tree Management: no news
a) Harrogate Borough Council Tree Preservation Order no. 88/2017 Land comprising part of OS Field 3000, Branton Lane, Great Ouseburn: read out by the Chairman.
2017.188.5 Commuted Sums: no news
2017.188.6 Fishpond conservation area a) proposal to discuss in memory of Mr Fred Jackson: Family contacted the Chairman and will discuss at the next meeting.
2017.188.7 Allotments: Rental letters gone out.
a) Ian Jakulis, The Conservation Volunteers update: no news
2017.188.8 Children’s Play Area: a) to discuss the Dog Warden HBC, Dog Fouling Order/Dogs on a lead on the playing field: The dog warden emailed to confirm they will attend next month’s meeting
b) Sovereign Playground Design and Quotation dated 2 June 2017: The clerk asked the school to put on their newsletter that the PC requests any volunteers with the project – to date no news. The clerk has put in a grant application with the Co-op. The £25 book for designing play areas to go under finance on the next agenda.
2017.188.9 Allerton Waste Recovery Park – Up and running
2017.188.10 The Crown Inn – no news
2017.188.11 Two Ridings Community Foundation Grant – The grant submitted was unsuccessful and it was recommended to apply for smaller grants. The Chairman suggested seeing if The Conservation Volunteers may be interested in the work. All agreed for the Chairman to see if this would be possible.
2017.188.12 Development of land to houses and new Public House at Branton Green: no news
2017.188.13 Village Hall ‘Disaster Plan’: no news – The representative did not show up tonight therefore Cllr Jorgensen will contact to discuss.
2017.188.14 Neil Terrett e-mail dated the 31st May 2017 regarding a Neighbourhood Plan: to continue onto the next agenda.
2017. 189 Planning decisions notified by Harrogate Borough Council.
To note any decisions received after publication of this agenda and prior to the meeting:
2017.0189.01 Mr R Kay, Gardeners Cottage, Back Lane, Great Ouseburn, York YO26 9RQ 6.80.125.AC.DVCON 18/00421/DVCON Variation of condition 2 of planning permission 17/04658/FUL to allow for alterations to approved plans: APPROVED
2017. 190 Planning Applications
2017.190.1 Olympia Projects Ltd, Land comprising OS field 4119, Branton Lane, Great Ouseburn, York 6.80.116.B.FULMAJ 17/04317/FULMAJ Erection of 10 dwellings with associated access, parking and landscaping: The Parish Councillors discussed this application and wish to object to the application under the following reasons:
1) The removal of the tree which forms part of ‘The Avenue’ of trees that has a Tree Protection Order. As per Alan Gilleard’s previous objection – This tree is smaller as it is a replacement of an original tree but still holds a TPO as it forms part of ‘The Avenue’. The statement in the application is untrue when it refers to this tree being dead or damaged.
2) The proposed driveway construction will damage The Avenue tree roots plus the basal growth that these trees produce will obscure any visibility display making it hazardous to enter or exit the site. Only Harrogate Borough Council is able to cut the basal growth at a certain time of year as if not done properly or at the wrong time can cause disease and kill the specimen.
3) On the plans it does not show an existing tree on the entrance. It is not a sapling as indicated and cannot be moved as it forms part of the protected avenue of trees.
4) Drainage – This development will put extra pressure on the pipes which already overflow onto the Parish Allotments and the Surface Water explanation is not adequate.
5) This development may encourage parking on the verges under The Avenue of trees which is not acceptable and would cause extensive damage.
6) This development will join the 2 villages together leaving no greenspace of land in between as the other application on the other side of Avenue House was accepted incorporating a public house.
7) Ecology statements state there is no Badgers within 2 miles. This is untrue as they are on Keld Lane plus other wildlife such as Barn Owls have a nest in the shed at the bottom of the field. There are also Great Crested Newts, Bats and Tawny Owls which have been confirmed and Natural England should be consulted.
8) This development also infringes on the important view as in the Conservation Statement from the Village Green Open Countryside.
9) The access is directly opposite the development access on the other side of the road which has been passed.
10) We have enough new development in the village with the development on the other side of Avenue House incorporating a new public house. The large development opposite next to Branton Court and the big development of the Campbell and Penty’s site on Carr Side Lane.
2017.190.2 Johnson Mowat Planning, Rosecroft, Main Street, Great Ouseburn, York YO26 9RG 6.80.88.C.FUL 18/00392/FUL Demolition of outbuildings within the curtilage of Rosecroft and refurbishment of retained buildings. Erection of detached dwelling with access to Main Street. Change of use of land to form amenity area for dwelling:
The Parish Councillors discussed this application and would like to query with the planning department as to why the land levels have been altered without permission and the field has been turned into hardstanding.
The Councillors wish for restrictions to take place on the barns so they are not to be converted to living accommodation.
2017.190.3 Johnson Mowat Ltd, Rosecroft, Main Street, Great Ouseburn, York YO26 9RG 6.80.88.D.LB 18/00393/LB Listed building consent for demolition of outbuildings within the curtilage of Rosecroft and refurbishment of retained buildings. Erection of detached dwelling with access to Main Street. Change of use of land to form amenity area for dwelling.
The Parish Councillors discussed this application and would like to query with the planning department as to why the land levels have been altered without permission and the field has been turned into hardstanding.
The Councillors wish for restrictions to take place on the barns so they are not to be converted to living accommodation.
2017.190.4 Mr and Mrs Grant, Orchards, Main Street, Great Ouseburn, York YO26 9RE 6.80.78.G.FUL 18/00818/FUL Erection of first floor extension to the cottage and replacement windows and doors. Conversion of barn to create habitable first floor accommodation and alterations to fenestration:
The Councillors have no objections but wish to safeguard that the cottage is not to be sold as a separate dwelling and to remain as part of The Orchards.
To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
General items:
2017. 0191 NALC: PC05-18 | Review of Local Government Ethical Standards: Consultation and Surveys (Circulated by e-mail incorporating NALC Chief Executive’s Bulletin No. 10: 9 March 2018): The Councillors do not wish to take part in the consultation/survey.
2017. 0192 NYCC – Parish survey on Vehicle Activated Speed signs or Speed Indicator Devices Completion date is Monday the 21st May 2018: Cllr Jorgensen completing the survey on behalf of the PC
Items received after publication of this agenda and prior to the meeting: none to date
2017. 0193 Questions from Councillors. To consider questions from Councillors: Cllr Robinson wanted to raise a query about how the cricket club dispose of grass cuttings – this is to be discussed on the next agenda. Rachel Kays e-mail discussed under planning.
a) Councillor’s Election forms to complete: Completed.
2017. 0194 Statement of accounts for the period 1st April 2017 – 31st March 2018 To consider the statement of accounts for the current year and approve payments therein: The accounts were agreed as a true and accurate record.
P45/17
K Scott (drainage pipe for Boat Lane green path project)
£25.56
P46/17
L Evely (Clerks Salary)
£680.35
P47/17
L Evely (Clerks Expenses Jan – Mar)
£170.77
Current account balance @ 14.03.18:
15,519.37
Deposit account balance @ 28.02.18:
1,411.90
Reserves account balance 14.02.18:
2,096.38
Less unpresented cheques/transfer:
851.12
Add unbanked receipts/transfers:
Total:
18,176.53
2017.0194.01 I.C.O. Data Protection Registration Annual Renewal £35: Agreed to pay
2017.0194.02 Keith Scott re: TLC (Southern) Ltd £32.39 (village Hall Electricity box): Agreed to pay
2017.0194.03 YLCA – Annual membership for 2018/19 £205: Agreed to pay
2017.0194.04 YLCA – GDPR Training sessions £45 per delegate: Agreed to pay for 2 delegates to attend
2017.0194.05 Keith Scott re: Lintel for meter box £38.09: Agreed to pay
Finance items received after publication of this agenda and prior to the meeting: none to date
2017. 0195 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk
2017.0195.01 Clerks & Councils Direct March 2018 issue 116
2017.0195.02 Marmax Products leisure brochure 2018
2017.0195.03 Broxap Litter & Recycling Bins 2018/19 brochure
2017.0195.04 NALC: General Data Protection Regulation (GDPR)-Toolkit for Local Councils and Parish Meetings (e-mail 01.03.18)
2017.0195.05 NALC Chief Executive’s Bulletin no. 9: 2 March 2018 (email 02.03.18)
2017. 0196 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
2017.196..1. Village Hall Committee: Toilets in the Jeff Gill Room are to be fixed. The floor downstairs is damp and rippling – this is being investigated.
2017.196..2. Police Liaison Group: 28/02/2018 – Damage only collision on the B6265 02/03/2018 – Domestic incident involving two village residents 08/03/2018 – Minor injury collision on the B6265 Disorder incidents at Branton Court reported to your last meeting have reduced following work done by ourselves at the Sanctuary Housing. There are no other issues to raise.
2017.196..3. Yore Vision: The Walkers are welcome group won an award for the Easter walking festivals. The Great Ouseburn Easter walk will take place on Easter Sunday.
2017. 0197 Matters for inclusion on the next Agenda: cricket club grass cuttings, freelanding scalpings,
2017. 0198 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 18th April 2018 at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn.
With there being no further business the meeting closed at 10.30pm