Agenda and Minutes

THE NEXT PARISH COUNCIL MEETING HAS BEEN POSTPONED UNTIL WEDNESDAY THE 27TH JUNE 2018 AT 7.30PM

GREAT OUSEBURN PARISH COUNCIL
GREAT OUSEBURN PARISH

NOTICE OF MEETING
The Annual Parish Meeting of all local government electors will take place on Wednesday 16th May 2018 (RESCHEDULED TO WEDNESDAY THE 23RD MAY) at 7.30 p.m. in the Village Hall, Great Ouseburn.
The agenda for the meeting is set out below.

Keith Scott
Chairman of the Parish Council

ANNUAL PARISH MEETING
WEDNESDAY 16th MAY 2018

AGENDA
1. Apologies for absence.
2. Minutes of the previous meeting. To confirm the minutes of the Annual Parish Meeting held on
17th May 2017.
3. Annual Report of the Parish Council:
3.1. Chairman’s Report
3.2. Finance
4. Questions and comments arising from agenda items 2 and 3.
5. Any other items to be raised by any elector.
6. Date and Time of next meeting. To note that the next Annual Parish Meeting will be on
Wednesday 15th May 2019.

11th May 2018

NOTICE OF MEETINGS

The Annual General Meeting of the Parish Council will be held on
Wednesday 16th May 2018 at 7.45 p.m., in the Village Hall, Great Ouseburn.
It will be followed by an ordinary meeting of the Parish Council at 8pm.
All meetings of the Parish Council are open to the public, and the agendas for both meetings are set out below.

Leoni Evely
Clerk to the Parish Council
ANNUAL MEETING
OF THE PARISH COUNCIL

AGENDA
2018.014 Election of Chairman to serve for the year 2018/2019.
2018.015 Election of Vice-Chairman to serve for the year 2018/2019.
2018.016 Apologies for absence.
2018.017 Appointment of Representatives to Outside Bodies. To appoint representatives to serve on the following bodies for the year 2018/2019:
2018.17.1. Village Hall Committee.
2018.17.2. Police Liaison Group.
2018.17.3. Yore Vision.
2018.018 To appoint Committees. To consider creating committees of the Parish Council and to appoint members to them.
2018.019 Annual Subscriptions. To approve membership of the following organisations for the year 2018/2019:
2018.19.1. Yorkshire Local Councils Associations – £202
2018.19.2. York and North Yorkshire PFA – £12.50 last year
2018.19.3. Community First Yorkshire – £36
2018.19.4. Campaign to Protect Rural England (CPRE) – £36 last year
2018.19.5. Any other organisation not listed above.
2018.020 Internal Auditor. To confirm the appointment of Mr James Mackman as internal auditor for the year ended 31st March 2018: £80.
2018.021 Statement of accounts. To confirm and adopt the accounts and statement of balances for the year ended 31st March 2018, including the letter to the internal auditor regarding the review of effectiveness of the audit. To approve the accounting statements and annual governance statements on the Annual Return to be sent to the external auditors
2018.022 Date and Time of next meeting. To note that the next Annual Meeting of the Parish Council will be on Wednesday 15th May 2019.

MEETING OF THE
PARISH COUNCIL
WEDNESDAY 16th MAY 2018

AGENDA

2018. 023 Apologies for absence
2018. 024 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
2018. 025 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 18th April 2018.
2018. 026 Progress Reports. To receive progress reports as follows:
2018.26.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers).
2018.26.2 The Free Landing
2018.26.3 Highways issues
a) NYCC – Boat Lane Grass Path
b) Moor Lane issues
c) Queen Ethelburgas lighting update
d) Pipers Pond
2018.26.4 Tree Management
2018.26.5 Commuted Sums
2018.26.6 Fishpond conservation area a) proposal to discuss Mr Fred Jackson memorial.
2018.26.7 Allotments:
a) Ian Jakulis, The Conservation Volunteers update.
2018.26.8 Children’s Play Area: a) to discuss the Dog Warden HBC, Dog Fouling Order/Dogs on a lead on the playing field.
b) Sovereign Playground Design and Quotation dated 2 June 2017
c) Cricket Club – update regarding the disposal of grass cuttings
2018.26.9 Development of land to houses and new Public House at Branton Green.
2018.26.10 Village Hall ‘Disaster Plan’
2018.26.11 Neil Terrett e-mail dated the 31st May 2017 regarding a Neighbourhood Plan
2018. 027 Planning decisions notified by Harrogate Borough Council.
2018.27.01 Mr and Mrs Grant, Orchards, Main Street, Great Ouseburn YO26 9RE DCPCDEC 6.80.78.G.FUL 18/00818/FUL Erection of first floor extension to the cottage and replacement windows and doors. Conversion of barn to create habitable first floor accommodation and alterations to fenestration: APPROVED Subject to conditions.
2018.27.02 Johnson Mowat Ltd, Rosecroft, Main Street, Great Ouseburn, YO26 9RG DCPCDEC 6.80.88.D.LB 18/00393/LB Listed Building consent for demolition of outbuildings within the curtilage of Rosecroft and refurbishment of retained buildings. Erection of detached dwelling with access to Main Street: APPROVED Subject to conditions
2018.27.03 Johnson Mowat Ltd, Rosecroft, Main Street, Great Ouseburn, YO26 9RG DCPCDEC 6.80.88.C.FUL 18/00392/FUL Demolition of outbuildings within the curtilage of Rosecroft and refurbishment of retained buildings. Erection of detached dwelling with access to Main Street. Change of use of land to form amenity area for dwelling: APPROVED Subject to conditions
To note any decisions received after publication of this agenda and prior to the meeting: none to date.
2018. 028 Planning Applications
2018.28.01 Mr & Mrs K Nellist Branton Grange, Pipers Lane, Great Ouseburn YO26 9RT 6.80.30.K.LB 18/01148/LB Listed building consent for the Modifications to living accommodation to include granny flat, new staircase, removal and erection of internal walls and installation of windows and doors
2018.28.02 Venturi Homes Ltd, Land adjacent to OS Field 4119 Branton Lane, Great Ouseburn. 6.80.116.B.OUTMAJ 18/01752/OUTMAJ Outline planning application for up to 15 dwellings with access considered.
To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
General items:
2018. 029 North Yorkshire County Council (Julie Blaisdale) letter dated 23.04.18 re: Consultation of North Yorkshire Archives Service.
2018. 030 Harrogate Borough Council – Welfare Support Strategy Consultation (e-mail circulated 25.04.18)
2018. 031 Julia Mulligan, Police and Crime Commissioner for North Yorkshire – Appeal for North Yorkshire communities to have their say on rural crime consultation
2018. 032 YLCA Consultation paper – Unauthorised development and encampments
Items received after publication of this agenda and prior to the meeting: none to date
2018. 033 Questions from Councillors. To consider questions from Councillors.
2018.033.01 Harrogate Borough Council – Localism Act 2011 – Registration of Interests forms
2018. 034 Statement of accounts for the period 1st April 2018 – 31st March 2019 To consider the statement of accounts for the current year and approve payments therein.
2018.034.01 Edward Pearson invoice dated 25/04/18 Groundworks playing field. £26.11
2018.034.02 Steven J Dresser Electrical Contractors Ltd re: Village Hall Disaster Plan (Changeover switch for generator) £780.00 inc vat
2018.034.03 Brian Robinson–groundwork fuel receipts 23/03/18 £20.00 & 24/04/18 £20.00 = £40
2018.034.04 Ian Jakulis, TCV (The Conservation Volunteers) Fishpond Bridge meadow work estimate £5788.30 + vat (£6945.96)
Finance items received after publication of this agenda and prior to the meeting: none to date
2018. 035 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk
2018.035.01 Rural News April 2018 from Community First Yorkshire (e-mail 25.04.18)
2018.035.02 NALC Chief Executive’s Bulletin no. 18 (e-mail 08.05.18)
2018.035.03 Harrogate Borough Council – Parish Consultation meeting – 28 June 2018 (email 11.04.18)
2018.035.04 HAGS.CO.UK leaflet
2018.035.05 Clerk & Councils Direct May 2018 issue 117
2018. 036 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
2018.36..1. Village Hall Committee
2018.36..2. Police Liaison Group
2018.36..3. Yore Vision
2018. 037 Matters for inclusion on the next Agenda.
2018. 038 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 20th June 2018 at 7.30 p.m. in the Village Hall, Great Ouseburn. p.m.

Minutes of a meeting of the Parish Council held on Wednesday 18th April 2018 at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn.
Present: Cllr K Scott (Chairman), Cllr B Robinson (Vice Chairman), Cllr S Wilkinson, Cllr D Jorgensen and Cllr R Jones..
In Attendance: Mrs L Evely (Clerk)
Also present: Cllr A Paraskos (NYCC) and 5 member of the public.
2018. 1 To receive apologies and approve reasons for absence: Cllr D Meakin, Cllr R Kay and NYCC Police.
2018. 2 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
2018. 3 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 21st March 2018: The minutes were amended by Cllr Scott regarding Mr C Beggs-Reid then approved, signed and dated by the Chairman.
2018. 4 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made.
a) Dr Robert Jones, Cedar Cottage, Branton Green – Parish Council Nomination: Bob Jones has lived in the village for 7 months. However, has worked in the area as a G.P. and Locum Doctor at Green Hammerton, Ripon and Boroughbridge. Dr Jones has done a lot of Committee work in the past and now would like to become involved in the village and surrounding area. The Councillors voted by co-opting Dr Jones into the Parish Council. Cllr Jorgensen proposed and Cllr Wilkinson Seconded. All in favour of Dr Jones being elected.
2018. 5 Progress Reports. To receive progress reports as follows:
2018.5.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers): No news
2018.5.2 The Free Landing: The grass requires cutting. Cllr Scott kindly repaired the lock.
There is a current vacancy for a boat mooring. The clerk has advertised within the village but will now advertise further afield.
2018.5.3 Highways issues: The potholes have been filled a couple of days ago.
a) NYCC – Boat Lane Grass Path: Waiting for Cllr Meakin to return.
b) Moor Lane issues: no news
c) Queen Ethelburgas lighting update: still under investigation with Harrogate Borough Council.
d) Pipers Pond: no news
e) Harrogate Borough Council – Gemma Demaline letter dated 16.04.18 re: Fly Tipping on Cross Lane/ Boat Lane Hot spot area: Posters will be erected in this area and will be regularly checked by Harrogate Borough Council for offenders.
2018.5.4 Tree Management: no news
2018.5.5 Commuted Sums: no news
2018.5.6 Fishpond conservation area a) proposal to discuss Mr Fred Jackson memorial: The Jackson family have discussed this memorial with the Chairman and will contribute towards the bridge. The
rest of the cost will need to be funded by a grant. The footings for the bridge already exist so will therefore reduce the cost.
2018.5.7 Allotments:
a) Ian Jakulis, The Conservation Volunteers update: Liaising with the Chairman and getting back in touch in approximately a months’ time.
2018.5.8 Children’s Play Area: a) to discuss the Dog Warden HBC, Dog Fouling Order/Dogs on a lead on the playing field: Ongoing and awaiting the Dog Warden to attend a meeting.
b) Sovereign Playground Design and Quotation dated 2 June 2017: It has been decided to create a sub-committee to move the project forward. The clerk will e-mail the volunteers and arrange a meeting for everyone to discuss the project.
c) Cricket Club – to discuss the disposal of grass cuttings: Cllr Robinson will get a price to hire a skip and compare the price to Webster’s.
d) Cricket Club – David Burton e-mail 15.04.18 Advertising boards: The cricket club would like to stand advertising boards along the rear hedge line of the field (under the height of the hedge). The Councillors had no objections.
2018.5.9 Allerton Waste Recovery Park: no news.
2018.5.10 The Crown Inn: no news.
2018.5.11 Two Ridings Community Foundation Grant: no news.
2018.5.12 Development of land to houses and new Public House at Branton Green: no news.
2018.5.13 Village Hall ‘Disaster Plan’: The socket was fitted together with change-over switch.
2018.5.14 Neil Terrett e-mail dated the 31st May 2017 regarding a Neighbourhood Plan: next agenda.
2018. 6 Planning decisions notified by Harrogate Borough Council.
2018.06.01 Brexco Ltd Land comprising field at 445716 463020 Lightmire Lane, Great Ouseburn 6.80.198.HSC 16/05077/HSC Application for hazardous substances consent for the storage of up to 50 tonnes of explosive and p to 200 tonnes of ammonium nitrate: REFUSED
To note any decisions received after publication of this agenda and prior to the meeting:
2018.06.02 Harrogate Borough Council Planning Enforcement Case no 18/00189/PR15 Planning Ref: 16/01422/FUL; 17/00129/FUL Galtres Cottage, Branton Lane, Great Ouseburn YO26 9RT. The nature of complaint summarised: Widening of existing access to service 2 properties & erection of fence.
2018. 7 Planning Applications
2018.7.1 Mr & Mrs K Nellist Branton Grange, Pipers Lane, Great Ouseburn YO26 9RT 6.80.30.J.FUL 18/01147/FUL Modifications to living accommodation to include internal alterations and alterations to fenestration: The Councillors discussed this applications and had no objections however, they wish to safeguard that in the future the annex is not sold as a separate dwelling and remains as part of Branton Grange.
To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
General items:
2018. 08 Sanctuary Housing email dated 13.04.18 re: 2 Branton Court: no objections
Items received after publication of this agenda and prior to the meeting: none to date
2018. 09 Questions from Councillors. To consider questions from Councillors:
DJ/BR: The Councillors requested the clerk to write to the Planning Department with their concerns over the Abeokuta, Branton Lane planning application ref: 18/01136/DVCON which has been approved and development currently being built.
The clerk is to attach a letter from a neighbouring resident of Tarragoo which has already been sent to the planning department. The Parish Council agree with these issues raised in the letter and which to add the following comments:
1) The building materials that are being used are not as approved on the plans submitted.
2) The hedges at the front of the property have not been removed as requested to create the correct visibility splay.
3) We wish the wall as passed on the original plan to be kept rather than the fence/hedge. This hedge is being placed over a mains sewer drain which may cause future problems by the roots.
The clerk is to request confirmation from the planning department if these comments can be addressed.
2018.9..1. Councillor attendance record for 2017/18: This was given to all present. DM and RK to be given at the next meeting.
2018. 010 Statement of accounts for the period 1st April 2018 – 31st March 2019 To consider the statement of accounts for the current year and approve payments therein: The accounts were approved as a true and accurate record.
P1/18
YLCA (Annual Membership 2018/19)
£205.00
P2/18
I.C.O. (Data Protection Annual Renewal 2018/19)
£35.00
P3/18
K Scott (TLC Southern Ltd GOVH meter box)
£32.39
P4/18
K Scott (lintel village hall disaster project)
£38.09
Current account balance @ 14.03.18:
15,519.37
Deposit account balance @ 28.03.18:
1,412.15
Reserves account balance 14.02.18:
2,096.38
Less unpresented cheques/transfer:
1,161.60
Add unbanked receipts/transfers:
868.54
Total:
18,734.84
2018.010.01 Play England ‘Design for Play’ publication £25 plus p&p: agreed to pay
2018.010.02 Keith Scott re: 123 Reg Domain renewal for the Flamingo Crash (2yrs) £23.98: agreed to pay
2018.010.03 Brian Robinson to organise scalping’s for the free landing approx. £100: agreed to pay
Finance items received after publication of this agenda and prior to the meeting:
2018.010.04 James Mackman Internal Auditor fee £80: agreed to pay
2018. 011 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk
2018.011.01 YLCA – The Practitioners’ Guide for 2018/19 and Schedule of Amendments (e-mail 26.03.18)
2018.011.02 Rural News March 2018 from Community First Yorkshire (e-mail 27.03.18)
2018.011.03 Harrogate Borough Council – Parish Consultation meeting – 28 June 2018 (email 11.04.18)
2018.011.04 Countryside Voice Spring 2018 edition
2018. 012 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
2018.12..1. Village Hall Committee: no news
2018.12..2. Police Liaison Group: 27/03/2018 – A burglary on Moor Lane. Offenders have taken a power tool from an insecure outbuilding. 09/04/2108 – A minor assault on Pipers Lane. Police are working with the victim and social services to prevent any further incidents.
2018.12..3. Yore Vision: no news
2018. 013 Matters for inclusion on the next Agenda: nil
2018. 014 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 16th May 2018 at 8.00 p.m. in the Village Hall, Great Ouseburn. The meeting will follow the Annual Parish Meeting, which will be held at 7.30 p.m.
With there being no further business the meeting closed at 9.30pm