Agenda and Minutes

GREAT OUSEBURN PARISH
NOTICE OF MEETING

    The Annual Parish Meeting of all local government electors will take place on Wednesday 15th May 2019 at 7.30 p.m. in the Village Hall, Great Ouseburn.

The agenda for the meeting is set out below.
Keith Scott
Chairman of the Parish Council
ANNUAL PARISH MEETING
AGENDA

    1. Apologies for absence.
    2. Minutes of the previous meeting. To confirm the minutes of the Annual Parish Meeting held on 23rd May 2018.
    3. Annual Report of the Parish Council:
    3.1. Chairman’s Report
    3.2. Finance
    4. Questions and comments arising from agenda items 2 and 3.
    5. Any other items to be raised by any elector.
    6. Date and Time of next meeting. To note that the next Annual Parish Meeting will be on Wednesday 20th May 2020.

    10th May 2019
    NOTICE OF MEETINGS
    The Annual General Meeting of the Parish Council will be held on Wednesday 23rd May 2018 at 7.35 p.m

., in the Village Hall, Great Ouseburn. It will be followed by an ordinary meeting of the Parish Council at 7.45pm. All meetings of the Parish Council are open to the public, and the agendas for both meetings are set out below.
Leoni Evely
Clerk to the Parish Council
ANNUAL GENERAL MEETING OF THE PARISH COUNCIL
AGENDA

    2019.018 Election of Chairman to serve for the year 2019/2020.
    2019.019 Election of Vice-Chairman to serve for the year 2019/2020.
    2019.020 Apologies for absence.
    2019.021 Appointment of Representatives to Outside Bodies. To appoint representatives to serve on the following bodies for the year 2019/2020:
    2019.21.1. Village Hall Committee.
    2019.21.2. Police Liaison Group.
    2019.022 To appoint Committees. To consider creating committees of the Parish Council and to appoint members to them.
    2019.023 Annual Subscriptions. To approve membership of the following organisations for the year 2019/2020:
    2019.23.1. Yorkshire Local Councils Associations – £207
    2019.23.2. York and North Yorkshire PFA – £12.50
    2019.23.3. Community First Yorkshire – £36
    2019.23.4. Campaign to Protect Rural England (CPRE) – £36 last year
    2019.23.5. Any other organisation not listed above.
    2019.024 Internal Auditor. To confirm the appointment of Mr James Mackman as internal auditor for the year ended 31st March 2019: £80.
    2019.025 Statement of accounts. To confirm and adopt the accounts and statement of balances for the year ended 31st March 2019, including the letter to the internal auditor regarding the review of effectiveness of the audit. To approve the accounting statements and annual governance statements on the Annual Return to be sent to the external auditors
    2019.026 Date and Time of next meeting. To note that the next Annual Meeting of the Parish Council will be on Wednesday 20th May 2020.
    Pag e 2
    MEETING OF THE PARISH COUNCIL
    WEDNESDAY 15th MAY 2019
    AGENDA

2019. 027 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made:
2019. 028 Apologies for absence
2019. 029 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
2019. 030 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 17th April 2019.
2019. 031 Progress Reports. To receive progress reports as follows:
2019.31.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers).
2019.31.2 The Free Landing a) Platform repair update
2019.31.3 Highways issues a) Dog waste bins b)Traffic calming/speeding on Brown Lane north of junction with Pipers Lane.
2019.31.4 Tree Management
2019.31.5 Commuted Sums
2019.31.6 Fishpond conservation area a) proposal to discuss Mr Fred Jackson memorial.
2019.31.7 Allotments:
2019.31.8 Children’s Play Area:
a) GOPlay update
2019.31.9 Development of land to houses and new Public House at Branton Green
2019.31.10 The Crown Inn, Main Street.
2019. 032 Planning decisions notified by Harrogate Borough Council.
Mr and Mrs Nellist, Branton Grange, Pipers Lane, Great Ouseburn YO26 9RT 6.80.30.K.DISCON 19/00797/DISCON Approval of details required under condition 3 (Ecology Method Statement) of planning permission 18/04319/ful – demolition of garden walls; installation of hard landscaping and replacement gate; removal of internal wall; removal and reinstallation of new purlin; formation of external door; installation of 4no roof lights: Confirmation of discharge of condtion(s).
To note any decisions received after publication of this agenda and prior to the meeting: None to date
2019. 033 Planning Applications
2019.33.01 Mrs Rachel Kay, Church Hill, Main Street, Great Ouseburn YO26 9RQ 6.80.125.U.LB 19/00870/LB Listed building consent to convert carport into habitable accommodation. Works to include: removal of internal walls and external columns; formation of walls, windows and doors; replacing foundations and roof; installation of roof lanterns and new render.
2019.33.02 Mrs Rachel Kay, Church Hill, Main Street, Great Ouseburn YO26 9RQ 6.80.125.V 19/01731/FUL Installation of render in connection with listed building consent to convert carport into habitable accommodation.
Pag e 3
2019.33.03 Mr Richard Mowat, Rosecroft, Main Street, Great Ouseburn YO26 9RG 6.80.88.E.LB 19/00751/LB Listed building consent for conversion of barn to form 1no holiday let.
2019.33.04 Mr Richard Mowat, Rosecroft, Main Street, Great Ouseburn YO26 9RG 6.80.88.F.FUL 19/00750/FUL Conversion of barn to form 1no holiday let with associated parking.
To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
General items:
2019. 034 PC to discuss the policy for the organised use of public open spaces owned by the Parish Council (example by Cowling Recreation Spaces).
Items received after publication of this agenda and prior to the meeting: none to date
2019. 035 Questions from Councillors. To consider questions from Councillors.
2019. 036 Statement of accounts for the period 1st April 2019 – 31st March 2020 To consider the statement of accounts for the current year and approve payments therein.
2019.036.01 D Meakin groundwork fuel receipts 10.04.19 £10.01 & 03.05.19 £12.37 = £22.38
2019.036.02 Nigel Roskilly Groundwork invoice dated 02.05.19 £180.00
Finance items received after publication of this agenda and prior to the meeting: none to date
2019. 037 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk.
2019. 038 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
2019.38..1. Village Hall Committee
2019.38..2. Police Liaison Group
2019. 039 Matters for inclusion on the next Agenda.
2019. 040 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 19th June 2019 at 7.30 p.m. in the Village Hall, Great Ouseburn.

Minutes of a meeting of the Parish Council held on Wednesday 17th April 2019

    at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn.
    Present: Cllr K Scott (Chairman), Cllr R Jones (acting Vice), Cllr S Wilkinson, Cllr D Meakin.
    In Attendance: Mrs L Evely (Clerk)
    Also present: 21 members of the public and Cllr A Myatt (HBC), Cllr A Paraskos (NYCC).
    2019. 1 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made:
    Re: 2019.010: The Crown Inn is currently listed as an Asset of Community Value by Harrogate Borough Council. The council has received a notice of intention to sell the property from the owner that was received on the 18/03/19. This has the following implications:
    ? Initiating an Interim Moratorium period
    ? Commencement of a protected period
    Interim Moratorium Period (6 weeks)
    When the council receives notification of an intention to sell a property listed as an asset of Community Value it must initiate an Interim Moratorium period of 6 weeks on any disposal. This will therefore be put in place from 18/03/19 until 28/04/19 and during this time:
    ? The owner may not make a relevant disposal of the asset (unless it falls within one of the exemptions in the legislation or is to a local community interest group)
    ? The council will inform the original applicant of the intention to sell.
    ? A notice will be published informing the public of the intention to sell.
    If a written request to be treated as a potential bidder is received from a local community interest group within this interim moratorium period then a full moratorium period will apply. The full moratorium period will be 6 months from the date the owner informed the council of an intention to sell and gives local community interest groups the opportunity to put an offer together and place a bid. The asset cannot be sold during this time unless it is to a local community interest group, one that either did, or would have been eligible to trigger the full moratorium.
    If a bid is received the owner may choose to accept or decline the offer and at the end of the six month moratorium the property can be sold by the owner to any potential buyer.
    Protected Period
    When an owner notifies the council of the intention to sell a property listed as an Asset of Community Value then an 18 month protected period commences (running from the date the owner notified the local authority). Once any moratorium period has finished, the same owner can sell during the remainder of the protected period without having to comply with the moratorium requirements again.
    A protected period for The Crown Inn Public House, Main Street, Great Ouseburn will therefore commence from the 18th March 2019. The current listing for The Crown Inn ends on 18 November 2019 and therefore the protected period will also end on this date.
    This item was discussed with all present and the following members of the public volunteered to initiate a steering group:
    Mr Neil Swain, Mr Tony Mcquillan, Mr Andrew Coles, Mr David Burton and Mrs Allison Wells.
    Harrogate Borough Council will be informed of this action.
    2019. 2 Apologies for absence: Cllr R Kay and Cllr D Jorgensen
    2019. 3 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
    2019. 4 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 20th March 2019: All present approved and the Chairman signed and dated.
    2019. 5 Progress Reports. To receive progress reports as follows:
    2019.5.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers): this is now pending consideration.
    2019.5.2 The Free Landing a) Platform repair update: This is to be viewed again to see what works are required.
    2019.5.3 Highways issues: All defects are now marked up for repair. Water leak on Branton Lane has been reported. a) Dog waste bins: still ongoing b) Traffic calming/speeding on Brown Lane north of junction with Pipers Lane: A meeting has taken place with BJ, KS and HBC and NYCC advised the White gates like the ones at Little Ouseburn do not tend to slow the traffic down and after viewing the location on Branton Lane there is not a suitable location to put them. The Chicanes which are being installed outside the new pub would be a better idea at Branton village entrance as they would tie in together and have much better results in slowing down traffic. NYCC will draw a design and will cost approximately £5000. The NYCC officer are also going to remove the old broken flashing light on Branton Lane as this will not be able to be repaired.
    Another option is to install new flashing lights. A battery operated one will cost £3000. Mr Griffiths of NYCC will produce plans and then the Councillor’s will discuss again.
    2019.5.4 Tree Management: no news
    2019.5.5 Commuted Sums: HBC email dated 11.04.19 – A Guide to the Community Infrastructure Levy (CIL) for Parish and Town Councils: no news
    2019.5.6 Fishpond conservation area a) proposal to discuss Mr Fred Jackson memorial: CTS Bridges, Huddersfield quote is £6140 + vat. Philip Richardson from NYCC has confirmed that the bridge does in fact require new parapets and likely that NYCC will fund this part of the project however, we are awaiting confirmation of this. The Jackson family will donate £3000, NYCC Cllr Paraskos will kindly donate £1000 from his funds and the PC will fund the remaining £2140.
    2019.5.7 Allotments: All allotments have had renewed their rents for this financial year.
    2019.5.8 Children’s Play Area: no news
    a) GOPlay update: Next meeting is a week on Tuesday. 3 surveys have been done and to be all assessed. Next step is to get a brief out of what the village have asked for. GO Play is working with Poppleton village as they have carried out a similar scheme.
    2019.5.9 Development of land to houses and new Public House at Branton Green: Work has started on the Chicanes and entrance to the site.
    2019. 6 Planning decisions notified by Harrogate Borough Council.
    To note any decisions received after publication of this agenda and prior to the meeting:
    Mrs F Bingham, Dent House, Main Street, Great Ouseburn YO26 9RF 6.80.162.D.TPO 19/00894/TPO Felling of 1 no Birch Tree Preservation order 55/2004: APPLICATION WITHDRAWN
    2019. 7 Planning Applications
    2019.7.1 Yorvik Homes Ltd, Land comprising OS Field 2924 Branton Lane, Great Ouseburn 6.80.157.E.DVCMAJ 19/01255/DVCMAJ Variation of conditions 2 9Approved Plans), 13 (Ventilation) & 22 (Residence occupation) to allow amendments to each condition to include amended plans and changes to wording of condition, of planning permission 16/01308/FULMAJ – Erection of public house with letting accommodation and car parking facilities, erection of 7 dwellings and 1 holiday let, change of use of land to form extension to the domestic curtilage of no’s 2,4,6,8 and 10 Branton Close (Revised details and layout): All present no objections.
    To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
    General items:
    2019. 08 PC to discuss the policy for the organised use of public open spaces owned by the Parish Council (example by Cowling Recreation Spaces): next agenda.
    2019. 09 British Merchant Navy – PC to decide if they wish to ‘fly the red ensign’: pass to church to see if interested if they wish to fly the flag on the church.
    2019. 010 Crown Inn notification of intention to sell under the Asset of Community value regulations and giving local community interest groups a right to bid. The village community wishes to set up a community interest group for this purpose: see public participation 2019.01.
    2019. 011 Chris Eaton email – Merrington Estates Planning Application – Boroughbridge Road: response:
    ? Further congestion onto the A59 will make turning right impossible.
    ? It is on higher ground and stands out and will be prominent on the sky line.
    ? Support letter and add the above.
    Items received after publication of this agenda and prior to the meeting: none to date
    2019. 012 Questions from Councillors. To consider questions from Councillors: DM queried Eco Lobo stage – KS will chase – still in progress with proposal/design.
    RJ will not be able to carry out grass cutting duties any longer and will ask RG if he can take over his area or share it with someone.
    a) To appoint an official Vice Chair to the Parish Council: all present voted Cllr R Jones to be the official Vice-Chair.
    2019. 013 Statement of accounts for the period 1st April 2018 – 31st March 2019 and 1st April 2019 – 31st March 2020 To consider the statement of accounts for the current year and approve payments therein: agreed as a true and accurate record.
    P48/18
    L Evely (salary)
    £711.94
    Current account balance @ 14.03.19:
    17,830.43
    Deposit account balance @ 29.03.19:
    1,414.05
    Reserves account balance 14.03.19:
    2,099.66
    Less unpresented cheques/transfer:
    939.94
    Add unbanked receipts/transfers:
    Total:
    20,204.20
    2019.13.01 Information Commissioners Office Data Protection fee annual renewal £40: agreed to pay.
    2019.13.01 YLCA Annual renewal £207: agreed to pay.
    Finance items received after publication of this agenda and prior to the meeting: none to date
    2019. 014 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk:
    2019.14.01 CPRE AGM
    2019.14.02 HBC letter dated 19/03/19 from Mark Codman re: The Crown Public House, assets of Community: see public participation 2019.01
    2019. 015 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
    2018.15..1. Village Hall Committee: looking into carbon monoxide monitors.
    2018.15..2. Police Liaison Group: 20/03/2019 – Non injury collision on Carr Side Road.
    14/04/2019 – Loose horses seen in the village somewhere near the lane to the Dunsforth’s. None were found.
    2018.15..3. Yore Vision: no news
    2019. 016 Matters for inclusion on the next Agenda: nil
    2019. 017 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 15th May 2019 at 7.45 p.m. in the Village Hall, Great Ouseburn. The meeting will follow the Annual Parish Meeting, which will be held at 7.30 p.m.
    With there being no further business the meeting closed at 9pm