Agenda and Minutes

GREAT OUSEBURN PARISH
NOTICE OF MEETING
There will be a meeting of the Parish Council on Wednesday 21st June 2017 at 7.30 p.m., in the Jeff Gill Room of the Village Hall, Great Ouseburn All meetings of the Parish Council are open to the public, and the agenda for the meeting is set out below.
Leoni Evely
Clerk to the Parish Council
AGENDA
2017. 044 To receive apologies and approve reasons for absence
2017. 045 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
2017. 046 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 17th May 2017.
2017. 047 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made.
a) Campbell & Penty development spokesman
b) Northern Sugar
2017. 048 Progress Reports. To receive progress reports as follows:
2017.48.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers).
2017.48.2 The Free Landing
2017.48.3 Highways issues
a) NYCC – Boat Lane Grass Path
b) Moor Lane issues
c) Pipers Pond
d) Sue Whites e-mail 19th June 2017 re: Grass Cutting schedule.
e) Jane Bottomley, Townend Barn Grass Cutting Proposal 19th June 2017
2017.48.4 Tree Management
2017.48.5 Commuted Sums
2017.48.6 Fishpond conservation area
2017.48.7 Allotments: a) Stuart Dale and Caroline Smale e-mail dated 5th June 2017 re: drainage/tree issues
2017.48.8 Children’s Play Area: a) to discuss the Dog Warden HBC, Dog Fouling Order/Dogs on a lead on the playing field.
b) To discuss the update on the Play Area Annual Inspection Report maintenance works.
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c) Sovereign Playground Design and Quotation dated 2 June 2017
2017.48.9 Allerton Waste Recovery Park
a) Ian Jakulis, The Conservation Volunteers email dated 24 May 2017 regarding Allerton Park Funding.
2017.48.10 The Crown Inn
2017.48.11 Two Ridings Community Foundation Grant
2017.48.12 Development of land to houses and new Public House at Branton Green.
2017.48.13 The Pensions Regulator
2017. 049 Planning decisions notified by Harrogate Borough Council.
To note any decisions received after publication of this agenda and prior to the meeting:
2017.49.01 Mr I Shaw, Branton Lane, Ouseburn, York YO26 9RT DCPCDEC 6.80.1.C.FUL 17/00857/FUL Erection of 1 dwelling, detached garage and formation of new vehicular access (site area 0.23ha) (Revised Scheme): Approved subject to conditions

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=OLW2NKHYKX800

2017.49.02 Mr P Rider, Mostam House, Main Street, Great Ouseburn YO26 9RE DCPARISH 6.80.199.FUL 17/00849/FUL Erection of extension to existing garden storage/boiler room to form double garage with lean-to store to side: Approved subject to conditions.

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=OLVW11HY09W00

2017.49.03 Mr & Mrs R Little, Wingate Cottage, Main Street, Great Ouseburn YO26 9RQ DCPARISH 17/01422/FUL Erection of canopy, installation of replacement windows, partial demolition of garden wall for vehicular access and felling of 1 Cherry tree within the Great Ouseburn Conservation Area: Approved subject to conditions.

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=ONL3VGHYL6Y00

2017.49.04 Mr & Mrs R Little, Wingate Cottage, Main Street, Great Ouseburn YO26 9RQ DCPARISH 6.80.176.G.LB 17/01426/LB Listed building application for erection of canopy, installation of replacement windows, partial demolition of garden wall for vehicular access: Approved subject to conditions

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=ONL3WDHYL7200

2017. 050 Planning applications
2017.50.01 a) Al Khaleej International Ltd, Land adjacent to Thornbar Farm, Marton Cum Grafton, Knaresborough, North Yorkshire HG5 0RB DCSTDCN 6.500.SCOPE 17/02165/SCOPE Environmental Impact Assessment Scoping Opinion for construction of new sugar beet processing plant, with associated ancillary buildings, storage containers, car parking and landscaping.
2017.50.01 b) Dr Gerald Arthur Rolph, The Gerald Arthur Rolph Foundation for Historic Preservation and Education, Allerton Castle e-mail dated 18.05.2017 regarding the proposed Sugar Processing Plant.
2017.50.02 Raven Development Ltd, Campbell and Penty Ltd Ousegill Warehouse, Carr Side Road, Great Ouseburn, York, North Yorkshire YO26 9TW DCPARISH 6.80.5.D.PBR 17/02199/PBR Notification of prior approval for change of use from agricultural building (class – sui generis) to 3 no. dwelling houses (class – C3)

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=OQ1TYIHY09W00

2017.50.03 Mr N Corban, Campbell and Penty Ltd Ousegill Warehouse, Carr Side Road, Great Ouseburn, York, North Yorkshire YO26 9TW DCPARISH 6.80.5.E.PWR 17/02198/PWR Notification of prior approval for change of use from storage (Use class – B8) to 9 no. dwelling houses (Use class – C3)

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=OQ1TV4HY09W00

Pag e 3
2017.50.04 Raven Development Ltd, Campbell and Penty Ltd Ousegill Warehouse, Carr Side Road, Great Ouseburn, York, North Yorkshire YO26 9TW DCPARISH 6.80.5.C.PNH 17/02188/PNH Notification of prior approval for change of use from offices (Use class – B1) to 1 no. dwelling (class – C3)

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=OQ1QWUHY09W00

2017.50.05 Mr and Mrs Costelloe, 4 Branton Close, Great Ouseburn, York YO26 9SF DCPARISH 6.80.157.E.FUL 17/02435/FUL Erection of single storey and front porch extension.
To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
General items:
2017. 051 Alison Wells e-mail dated 30th May 2017 regarding Housing Developments on the A59.
2017. 052 Neil Terrett e-mail dated the 31st May 2017 regarding a Neighbourhood Plan
2017. 053 Elizabeth Jackson, Harrogate Borough Council email dated 1st June 2017 re: Parish Consultation meeting 13th September 2017.
2017. 054 Seafarers UK letter dated 26th May 2017 – Fly the red ensign for Merchant Navy Day on the 3rd September 2017.
2017. 055 Debbie Drake e-mail dated 19th June 2017 – Egg throwing in the village.
Items received after publication of this agenda and prior to the meeting
2017. 056 Wendy Bartlett e-mail dated 19th June 2017 – volunteers to join the working party against the proposal for a sugar beet processing plant adjacent to AWRP.
2017. 057 Questions from Councillors. To consider questions from Councillors.
2017. 058 Statement of accounts for the period 1st April 2017 – 31st March 2018 To consider the statement of accounts for the current year and approve payments therein.
2017.058.01 HSBC Bank Mandate
2017.058.02 Village Hall Accounts
2017.058.03 Andrew Hyde Harrogate Borough Council e-mail dated 15th June 2017: Playground Inspection fee £55 plus vat = £66 for 2017.
Finance items received after publication of this agenda and prior to the meeting: None to date
2017. 059 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk
2017.059.01 Gill Ritchie, Principal Planner, Harrogate Borough Council letter dated 9th June 2017 re: Harrogate District Local Plan – updated local plan timescale and additional sites consultation 14 July – 25 August 2017.
2017.059.02 Will Shepherd, Shepherd Seeds e-mail dated 17.05.17 re: wildflower seeds
2017.059.03 YLCA White Rose May Edition by e-mail
2017.059.04 Wicksteed Playgrounds 2017 catalogue
2017.059.05 Countryside Voice Spring 2017 magazine
2017.059.06 CPRE 2016/17 Annual review brochure
2017.059.07 YLCA: Reform of data protection legislation and introducing of the general data protection regulations. Email dated 2 June 2017
2017.059.08 YLCA e-mail dated 9th June 2017 re: Training Programme 2017
2017.059.09 YLCA/NALC email dated 13th June 2017 re: Plunkett Foundation Call to Action Rural Co-operatives Programme.
2017.059.10 H&RCVS email dated 15th June 2017: Introduction session at Ripon Community House on 20th June 2017.
2017.059.11 Nicola Moorcroft YLCA email dated 16th June 2017 – Transparency Code and available funding – free support and guidance sessions.
2017. 060 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
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2017.060.01 Village Hall Committee
2017.060.02 Police Liaison Group
2017.060.03 Yore Vision
2017. 061 Matters for inclusion on the next Agenda.
2017. 062 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 19th July 2017 at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn.

GREAT OUSEBURN PARISH
Minutes of the Annual Parish Meeting held on Wednesday 17th May 2017 at 7.30 p.m.
in the Jeff Gill Room at the Village Hall, Great Ouseburn.
Present: Mr K Scott (Chairman of the Parish Council), 5 local electors and 1 member of the public.
In Attendance: Mrs L Evely, Clerk to the Parish Council
1. Apologies for absence Cllr R Kay
2. Minutes of the previous meeting. The minutes of the Annual Parish Meeting held on 18th May 2016 having previously been circulated were approved, dated and signed by the Chairman as a correct record.
3. Annual Report of the Parish Council:
3.1. Chairman’s Report. The Chairman presented his report detailing the work of the Council during the year, and thanked those that have helped the Parish Council during the year (copy appended to the minutes).
3.2. Finance. The Clerk to the Parish Council presented an unaudited summary of the Council’s Annual Accounts for 2016/17 which was approved as a true and correct record.
4. Questions and comments arising from agenda items 2 and 3. None.
5. Any other items to be raised by any elector. None
6. Date and Time of next meeting. The next Annual Parish Meeting was confirmed for Wednesday 16th May 2018.
There being no further business, the meeting closed at 7.40pm

Great Ouseburn Parish Council
Annual Parish Meeting, Wednesday 17th May 2017
Chairman’s Report
This year we have dealt with around 17 planning applications including the proposal for an explosives store on Lightmire Lane, we also spoke at two planning committee meetings. Suggestions for Green spaces around the village were put forward to Harrogate but unfortunately all were unsuccessful.
The Parish council has taken on the grass cutting in the village and purchased a ride on grass cutter for the job. Graham Potter voluntarily carried out this work in 2016 and this year Brian Robinson, Dave Meakin and Mike Rampling are giving their time to do this work. I would like to extend our thanks to Brian, Dave, Graham and Mike for giving their time which not only saves the parish a lot of money but also gives a quality job and covers a larger area. This year we are also looking at creating a grass path alongside Boat lane to give a safer circular walk.
Three years on the Fishpond area is still looking tidy and until recently there had been no incidents of damage to the bridge since the Parish council took on the maintenance, compared to monthly incidents before. The Parish Council received a grant from the Allerton Park Landscape and Heritage fund managed by the Two Ridings Community Foundation to consult the villages on improving the area and have now been awarded a further grant to produce a scheme and we hope to apply in December for a further grant to carry out the work.
The Dog Fouling problem is still not improving and with the aid of Cllr Ash Teague we hope to work with other parishes to get a bye-law for the playing field.
The older persons Christmas party was held at the Anchor in Whixley and was very successful with 41 attendees, our thanks go to the Beer Festival committee who again gave a donation to finance the event.
Judith Burton, Graham Potter and Ian Shaw stood down from the council and we co-opted Debbi Jorgenson, Gabby Bush and Dave Meakin. Many thanks, to Judith, Graham and Ian for their hard work during their term as councillors.
Thanks:
Thanks to all the councillors who carry out a tremendous amount of unpaid voluntary work to maintain our parish, including maintaining the Verges, Play Area, Playing Fields, Free Landing, Footpath clearance and Fishpond. I thank all the councillors for this hard work, without which the parish would not be such a beautiful and vibrant place to live.
Keith Scott, Chairman, Great Ouseburn Parish Council

Minutes of the Annual Meeting of the Parish Council held on Wednesday 17th May 2017 at 7.45 p.m. in the Jeff Gill Room at the Village Hall, Great Ouseburn.
Present: Mr K Scott (Chairman), Mr B Robinson (Vice Chair), Mr Stephen Wilkinson, Mr Dave Meakin, Mrs Debbi Jorgensen and Miss Gabby Bush, Cllr Paraskos (NYCC)
In Attendance: Mrs L Evely (Clerk).
Also present was one member of the public.
2017.016. Election of Chairman to serve for the year 2017/2018: Cllr Robinson proposed Cllr Scott. Cllr Meakin seconded. Cllr Scott elected Chairman.
2017.017. Election of Vice-Chairman to serve for the year 2017/2018: Cllr Meakin proposed Cllr Robinson. Cllr Wilkinson seconded. Cllr Robinson elected Vice-Chairman.
2017.018. Apologies for absence: Cllr Kay
2017.019. Appointment of Representatives to Outside Bodies. To appoint representatives to serve on the following bodies for the year 2017/2018:
2016.19.1. Village Hall Committee: Cllr Bush
2016.19.2. Police Liaison Group: Cllr Meakin and Cllr Jorgensen
2016.19.3. Yore Vision & Boroughbridge Walkers are welcome: Cllr Scott
2017.020. To appoint Committees. To consider creating committees of the Parish Council and to appoint members to them: nil
2017.021. Annual Subscriptions. To approve membership of the following organisations for the year 2017/2018:
2016.21.1. Yorkshire Local Councils Associations – £202: all present approved
2016.21.2. York and North Yorkshire PFA – £12.50 last year: all present approved
2016.21.3. Rural Action Yorkshire – £35: all present approved
2016.21.4. Campaign to Protect Rural England (CPRE) – £36 last year: all present approved
2016.21.5. Any other organisation not listed above: to donate £100 to the North Yorkshire Air Ambulance this year.
2017.022. Internal Auditor. To confirm the appointment of Mr James Mackman as internal auditor for the year ended 31st March 2017: £80:
2017.023. Statement of accounts. To confirm and adopt the accounts and statement of balances for the year ended 31st March 2017, including the letter to the internal auditor regarding the review of effectiveness of the audit. To approve the accounting statements and annual governance statements on the Annual Return to be sent to the external auditors
2017.024. Date and Time of next meeting. To note that the next Annual Meeting of the Parish Council will be on Wednesday 16th May 2018.
With there being no further business the meeting closed at 8.00pm
MEETING OF THE
PARISH COUNCIL
WEDNESDAY 17th MAY 2017
AGENDA
2017. 025 Apologies for absence: Cllr Kay
2017. 026 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct
2017. 027 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 19th April 2017: Approved, signed and dated by the Chairman.
2017. 028 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made. nil
2017. 029 Progress Reports. To receive progress reports as follows:
2016.28.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers): No news apart from a survey for Great crested newts.
2016.28.2 The Free Landing: no news
2016.28.3 Highways issues: All reported potholes have been marked up for repair.
Cllr Paraskos to request with NYCC the Pipers Lane nameplate has been mis-spelt on the side going out of the village it has been spelt as Piper Lane rather than Pipers Lane.
Fishpond Bridge was not repaired as informed during the Easter holidays. The update is that it is still in Design Stage.
Highways are reviewing the road signage on the Boroughbridge road junction with Little Ouseburn and at the junction of Carr Side Road with regards to the diverting of traffic to the Toll Bridge and Linton on Ouse. It currently diverts all traffic through Carr Side Road and the main section of the village unnecessarily rather than just heavy goods vehicles.
a) NYCC – Boat Lane Grass Path: Cllr Meakin will do a trial drainage channel in a grip to show how the grass path will be intended to look and contact the highway inspector to assess.
2016.28.4 Tree Management: no news
2016.28.5 Commuted Sums: no news
2016.28.6 Fishpond conservation area: Cllr Robinson and Cllr Meakin cut the grass and the Willow trees need pruning.
2016.28.7 Allotments: no news.
2016.28.8 Children’s Play Area: a) to discuss the Dog Warden HBC, Dog Fouling Order/Dogs on a lead on the playing field: no news
b) To discuss the update on the Play Area Annual Inspection Report maintenance works: Check to see if the gate roots have been covered over.
2016.28.9 Allerton Waste Recovery Park: Cllr Teague is still chasing news regarding the demolition of the farmhouse and erection of the new visitor centre.
2016.28.10 The Crown Inn: no news
2016.28.11 Two Ridings Community Foundation Grant: Currently working on the Design grant. The proposal drawings were discussed. We shall have to wait to hear from the Drainage Board to see if they accept the proposal of widening the beck. There are mixed views on the safety of the
dipping bridge as some believe it should have railings and others believe that the design is acceptable. Cllr Scott will request further information on this part of the design.
2016.28.12 Development of land to houses and new Public House at Branton Green: planning decision notice approved and read out by the Chairman.
2016.28.13 The Pensions Regulator: Vat number e-mail dealt with.
2017. 029 Planning decisions notified by Harrogate Borough Council.
2017.29.01 Tinkers Hollow, Church Field Lane, Great Ouseburn, York YO26 9SG Enforcement case no. 17/00125/PR15 letter with update dated 25.04.17:
2017.29.02 Mr & Mrs Clapperton, Ousebank Farm, Broad Gate to Moor Lane, Great Ouseburn YO26 9TP DCPCDEC 6.80.72.F.FUL 17/OO788/FUL Demolition of outbuilding and erection outbuilding to form garage, cart shed and stores. APPROVED SUBJECT TO CONDITIONS
To note any decisions received after publication of this agenda and prior to the meeting: none to date
2017. 030 Planning applications
To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
General items:
2016. 031 Harrogate Borough Council – The North Yorkshire Permit Scheme Consultation. Deadline for responses is Monday 7th August 2017: All agreed to not respond to consultation.
2016. 032 YLCA – EMAIL DATED 08.05.17 – Parish Council Representatives to be allocated: Cllr Scott to be nominated.
Items received after publication of this agenda and prior to the meeting:
2016. 033 Paul Ryan, North Yorkshire County Council e-mail dated 15.05.17 re: Proposed alterations to Great Ouseburn Primary School Keep Clear Road markings: All present have no comments to make.
2016. 034 Great Ouseburn Parish Council – The Councillors to review the ‘Code of Practice for Handling Complaints’ paper: Accepted – no changes to make
2016. 035 Great Ouseburn Parish Council – The Councillors to review the ‘Risk Assessment and Management’ paper: Accepted – no changes to make
2016. 036 Great Ouseburn Parish Council – The Councillors to review the ‘Pipers Lane Pond Public Safety Risk Assessment’ paper: Accepted – no changes to make
2016. 037 Great Ouseburn Parish Council – The Councillors to review the ‘Financial Regulations for Great Ouseburn Parish Council’: Agreed to change section 7.7.2 – payment to the Clerk to include method of payment by Bank Transfer.
2016. 038 Questions from Councillors. To consider questions from Councillors: Cllr Meakin will circulate a flyer/newsletter for approval to distribute at the Newcomers meeting.
Cllr Robinson is to look into the cost of a John Deere mower.
Cllr Wilkinson raised issues with Moor Lane – to put on the next agenda for discussion
2016. 039 Statement of accounts for the period 1st April 2017 – 31st March 2018 To consider the statement of accounts for the current year and approve payments therein: Approved as a true and accurate record.
P1/17
YLCA (annual membership 2017/18)
£202.00
P2/17
B Robinson (Groundwork invoice April 2017)
£25.00
P3/17
D Meakin (Groundwork fuel receipts March and April 2017)
£27.60
P4/17
Nigel Roskilly (Groundworks for February and March 2017)
£168.00
Current account balance @ 14.04.17:
10,851.33
Deposit account balance @ 31.03.17:
1,411.48
Reserves account balance 14.02.17:
2,095.52
Less unpresented cheques/transfer:
422.80
Add unbanked receipts/transfers:
5340.54
Total:
19,276.27
2017.039.01 B Robinson Groundwork fuel receipts for April 2017– £40.04: Approved
2017.039.02 M Rampling Groundwork fuel receipts for April 2017 – £22.28: Approved
2017.039.03 W T Webster & Sons hedgecutting 2016 works invoice dated 31.05.16 £36: Approved
2017.039.04 HSBC Mandate for Local Authority to complete.: To go on the next agenda.
Finance items received after publication of this agenda and prior to the meeting:
2017.039.05 S Mendham – Service of Gang mower 3 units £450: Approved
2016. 040 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk
2016. 041 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
2017.041.01 Village Hall Committee: no news
2017.041.02 Police Liaison Group: Drive by egg throwing within the village and neighbouring villages – no other incidents
2017.041.03 Yore Vision: no news
2016. 042 Matters for inclusion on the next Agenda: HSBC Mandate, Moor Lane, Pipers Pond
2016. 043 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 21st June 2017 at 7.30 p.m. in the Jeff Gill Room at the Village Hall, Great Ouseburn.
With there being no further business the meeting closed at 9.30pm