Agenda and Minutes

GREAT OUSEBURN PARISH
NOTICE OF MEETING
The Annual Parish Meeting of all local government electors will take place on Wednesday 17th May 2017 at 7.30 p.m. in the Village Hall, Great Ouseburn.
The agenda for the meeting is set out below.
Keith Scott
Chairman of the Parish Council
ANNUAL PARISH MEETING
WEDNESDAY 17th MAY 2017
AGENDA
1. Apologies for absence.
2. Minutes of the previous meeting. To confirm the minutes of the Annual Parish Meeting held on 18th May 2016.
3. Annual Report of the Parish Council:
3.1. Chairman’s Report
3.2. Finance
4. Questions and comments arising from agenda items 2 and 3.
5. Any other items to be raised by any elector.
6. Date and Time of next meeting. To note that the next Annual Parish Meeting will be on Wednesday 16th May 2018.

11th May 2017
NOTICE OF MEETINGS
The Annual General Meeting of the Parish Council will be held on Wednesday 17th May 2017 at 7.45 p.m., in the Village Hall, Great Ouseburn. It will be followed by an ordinary meeting of the Parish Council at 8pm. All meetings of the Parish Council are open to the public, and the agendas for both meetings are set out below.
Leoni Evely
Clerk to the Parish Council
ANNUAL MEETING
OF THE PARISH COUNCIL
AGENDA
2017.016 Election of Chairman to serve for the year 2017/2018.
2017.017 Election of Vice-Chairman to serve for the year 2017/2018.
2017.018 Apologies for absence.
2017.019 Appointment of Representatives to Outside Bodies. To appoint representatives to serve on the following bodies for the year 2017/2018:
2017.19.1. Village Hall Committee.
2017.19.2. Police Liaison Group.
2017.19.3. Yore Vision.
2017.020 To appoint Committees. To consider creating committees of the Parish Council and to appoint members to them.
2017.021 Annual Subscriptions. To approve membership of the following organisations for the year 2017/2018:
2017.21.1. Yorkshire Local Councils Associations – £202
2017.21.2. York and North Yorkshire PFA – £12.50 last year
2017.21.3. Rural Action Yorkshire – £35
2017.21.4. Campaign to Protect Rural England (CPRE) – £36 last year
2017.21.5. Any other organisation not listed above.
2017.022 Internal Auditor. To confirm the appointment of Mr James Mackman as internal auditor for the year ended 31st March 2017: £80.
2017.023 Statement of accounts. To confirm and adopt the accounts and statement of balances for the year ended 31st March 2017, including the letter to the internal auditor regarding the review of effectiveness of the audit. To approve the accounting statements and annual governance statements on the Annual Return to be sent to the external auditors
2017.024 Date and Time of next meeting. To note that the next Annual Meeting of the Parish Council will be on Wednesday 16th May 2018.
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MEETING OF THE
PARISH COUNCIL
WEDNESDAY 17th MAY 2017
AGENDA
2017. 025 Apologies for absence
2017. 026 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
2017. 027 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 19th April 2017.
2017. 028 Progress Reports. To receive progress reports as follows:
2017.28.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers).
2017.28.2 The Free Landing
2017.28.3 Highways issues
a) NYCC – Boat Lane Grass Path
2017.28.4 Tree Management
2017.28.5 Commuted Sums
2017.28.6 Fishpond conservation area
2017.28.7 Allotments
2017.28.8 Children’s Play Area: a) to discuss the Dog Warden HBC, Dog Fouling Order/Dogs on a lead on the playing field.
b) To discuss the update on the Play Area Annual Inspection Report maintenance works.
2017.28.9 Allerton Waste Recovery Park
2017.28.10 The Crown Inn
2017.28.11 Two Ridings Community Foundation Grant
2017.28.12 Development of land to houses and new Public House at Branton Green.
2017.28.13 The Pensions Regulator
2017. 029 Planning decisions notified by Harrogate Borough Council.
2017.29.01 Tinkers Hollow, Church Field Lane, Great Ouseburn, York YO26 9SG Enforcement case no. 17/00125/PR15 letter with update dated 25.04.17
2017.29.02 Mr & Mrs Clapperton, Ousebank Farm, Broad Gate to Moor Lane, Great Ouseburn YO26 9TP DCPCDEC 6.80.72.F.FUL 17/OO788/FUL Demolition of outbuilding and erection outbuilding to form garage, cart shed and stores. APPROVED SUBJECT TO CONDITIONS
To note any decisions received after publication of this agenda and prior to the meeting: none to date
2017. 030 Planning applications
To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
General items:
2017. 031 Harrogate Borough Council – The North Yorkshire Permit Scheme Consultation. Deadline for responses is Monday 7th August 2017.
2017. 032 YLCA – EMAIL DATED 08.05.17 – Parish Council Representatives to be allocated.
Items received after publication of this agenda and prior to the meeting: None to date
2017. 033 Questions from Councillors. To consider questions from Councillors.
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2017. 034 Statement of accounts for the period 1st April 2017 – 31st March 2018 To consider the statement of accounts for the current year and approve payments therein.
2017.034.01 B Robinson Groundwork fuel receipts for April 2017– £40.04
2017.034.02 M Rampling Groundwork fuel receipts for April 2017 – £22.28
2017.034.03 W T Webster & Sons hedgecutting 2016 works invoice dated 31.05.16 £36
2017.034.04 HSBC Mandate for Local Authority to complete.
Finance items received after publication of this agenda and prior to the meeting: None to date
2017. 035 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk
2017. 036 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
2017.036.01 Village Hall Committee
2017.036.02 Police Liaison Group
2017.036.03 Yore Vision
2017. 037 Matters for inclusion on the next Agenda.
2017. 038 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 21st June 2017 at 7.30 p.m. in the Jeff Gill Room at the Village Hall, Great Ouseburn.

Minutes of a meeting of the Parish Council held on Wednesday 19th April 2017
at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn.

Present: Cllr K Scott (Chairman), Cllr B Robinson (Vice Chairman), Cllr D Jorgensen, Cllr D Meakin, Cllr R Kay, Cllr S Wilkinson and Cllr G Bush.
In Attendance: Mrs L Evely (Clerk)
Also present: PC Jan Powell (North Yorkshire Police) and 3 members of the public.
2017. 1 To receive apologies and approve reasons for absence: Cllr A Teague (Harrogate Borough Council)
2017. 2 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct. Cllr Robinson and Cllr Jorgensen also declare an interest in minute 2017.07.01.
2017. 3 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 22nd March 2017: The minutes were approved by all present and signed and dated by the Chairman.
2017. 4 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter.
Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made.
Mr Rampling discussed the soakaway outside the village hall on Light Mire Lane requires filling with soil. Cllr Robinson kindly offered to undertake this task.
It was also discussed that the battery on the mower is weak and may need replacing shortly. All agreed when the time comes we are required to replace and will cost approximately £50.
The planning item under minute 2017.07.01 was raised and the member of public objected to this and raised the following concerns:
a) The proposed dwelling having no character and did not match the surrounding properties.
b) The surface water is directed into Pipers Pond which is under joint ownership and will cause problems with flooding.
2017. 5 Progress Reports. To receive progress reports as follows:
2017.5.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers): no news
2017.5.2 The Free Landing: Cllr Robinson and Mr Rampling kindly tidied up the Freelanding area and cut down the willow tree.
Pontoon rents have been renewed for 2017/18.
2017.5.3 Highways issues: Carrside works have been carried out. The Fishpond Bridge works need chasing as were to be carried out in the Easter Holidays and not been done.
a) NYCC – Boat Lane Grass Path: Cllr Meakin is to e-mail highways to see if we can carry out a trial with a pipe etc. and to see if a highway inspector will view and advise if we can go ahead with works.
b) Grass Cutting Rota: Cllr Robinson, Cllr Meakin and Mr Rampling are doing a great job in all the grass maintenance works and is very much appreciated all their volunteered hard work. Cllr Meakin has completed the grass cutting for the playing field as can now be managed by the cricket club. Cllr Scott or Cllr Meakin is to speak to the cricket club about grass cuttings to go on a heap and not on spread out..
c) Parking issues within the village as mentioned at the previous meeting: Cllr Meakin informed the council that the headmaster of the primary school called a meeting to discuss the problems with parent parking at pick up/drop off times opposite the zig zags. Cllr Meakin monitored this situation for 2 weeks at these times and informed the parents not to park at these points. Cllr Meakin said this seemed to improve and hopes it carries on.
The Councillors discussed the issue at the junction of Church Field Lane and Main Street – The Church does not have a car park and leaves no alternative to park on the road and this only occurs for a couple of hours and it is not every week as the service takes place also at Little Ouseburn and Marton. Therefore at this present time the Councillors do not believe that yellow/white lines are necessary.
2017.5.4 Tree Management – Willow tree was removed at the Freelanding.
2017.5.5 Commuted Sums: Forge House commuted sums were paid.
2017.5.6 Fishpond conservation area: Design stage grant passed.
2017.5.7 Allotments: letter dated 9th April 2017 from Mrs S Sizer regarding the proposed erection of a greenhouse on their allotment plot to discuss: All Councillors approved.
All Allotment rents have been received for 2017/18.
2017.5.8 Children’s Play Area: a) to discuss the Dog Warden HBC, Dog Fouling Order/Dogs on a lead on the playing field: no news
b) To discuss the update on the Play Area Annual Inspection Report maintenance works: Cllr Kay confirmed the moss has been done once. The tree routes at the entrance pedestrian gate are outstanding and Cllr Kay said this will be actioned.
2017.5.9 Allerton Waste Recovery Park: The clerk is to e-mail Cllr Teague to see if he has any further news on the farmhouse demolition/visitor centre.
2017.5.10 The Crown Inn: no news
2017.5.11 Two Ridings Community Foundation Grant: see minute 2017.5.6
2017.5.12 Possible development of land to houses and new Public House at Branton Green: The site has been cleared and entrance roots have been checked last week.
2017.5.13 The Pensions Regulator: The clerk is to e-mail the Parish Council Vat Registration number.
2017. 6 Planning decisions notified by Harrogate Borough Council.
To note any decisions received after publication of this agenda and prior to the meeting:
2017.06.01 Tinkers Hollow, Church Field Lane, Great Ouseburn, York YO26 9SG Enforcement case no. 17/00125/PR15 letter with update dated 10.04.17: This was read out by the Chairman and we await a retrospective planning application.
2017. 7 Planning applications
2017.07.01 Mr I Shaw, Abeokuta, Branton Lane, Great Ouseburn YO26 9RT DCPARISH 6.80.1.C.FUL 17/00857/FUL Erection of 1 dwelling, detached garage and formation of new vehicular access (site area 0.23ha) (Revised Scheme).

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=OLW2NKHYKX800

The Councillors discussed this application and wish to object due to the following reasons:
1. The plans show that the surface water is directed into Pipers Lane Pond which will exacerbate the problem of it overflowing onto neighbouring property/field.
2. The Councillors raised concerns that there are no measurements on the plans for the overall height of the property in relation to neighbouring properties. The Parish Council would like to see measurements and comparisons to the neighbouring properties.
3. The roof space looks a large space but cannot be accurate on this without any measurements being given therefore would like to safeguard that the proposed property is not to become a dormer bungalow and remains all at ground level.
4. There is an impact on the house to the rear of the property and future owners of the bungalow at the front.
5. The proposed materials caused some concern as are not in keeping with the adjoining properties and other dwellings in the area.

2017.07.02 Mr & Mrs R Little, Wingate Cottage, Main Street, Great Ouseburn YO26 9RQ DCPARISH 17/01422/FUL Erection of canopy, installation of replacement windows, partial demolition of garden wall for vehicular access and felling of 1 Cherry tree within the Great Ouseburn Conservation Area.

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=ONL3VGHYL6Y00

The Parish Councillors have discussed this application and does not object to the application. There is no objection to the wall and canopy but wish to safeguard the windows and agree with the comments and recommendations made by ‘The York Georgian Society’ to have Yorkshire lights.
2017.07.03 Mr & Mrs R Little, Wingate Cottage, Main Street, Great Ouseburn YO26 9RQ DCPARISH 6.80.176.G.LB 17/01426/LB Listed building application for erection of canopy, installation of replacement windows, partial demolition of garden wall for vehicular access. http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=ONL3WDHYL7200
The Parish Councillors have discussed this application and does not object to the application. There is no objection to the wall and canopy but wish to safeguard the windows and agree with the comments and recommendations made by ‘The York Georgian Society’ to have Yorkshire lights.
2017.07.04 Mr P Rider, Mostam House, Main Street, Great Ouseburn YO26 9RE DCPARISH 6.80.199.FUL 17/00849/FUL Erection of extension to existing garden storage/boiler room to form double garage with lean-to store to side.

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=OLVW11HY09W00

The Parish Councillors have discussed this application and have no objection but wish to safeguard that the proposed application is kept as a garage and does not change to a dwelling/granny flat.
2017.07.05 Mrs J Hopkins, Bridge House, Boat Lane, Great Ouseburn YO26 9SJ DCPARISH 6.80.24.B.FUL 17/00898/FUL Retrospective application for erection of ground floor rear extension with basement extension and alterations to fenestration.

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=OM3HBHHYKY900

The Parish Council discussed this application and has no objections.
To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
General items:
2017. 08 Harrogate Borough Council – Parish Council Community Group – Bulb/wildflower Scheme: All present agreed to Daffodils to plant on Main Street in the gaps from the school towards Fishpond Bridge. Cllr Meakin has put markers on the wall so we know where to plant the bulbs.
Items received after publication of this agenda and prior to the meeting:
2017. 09 Helena Unwin-Golding e-mail dated 28.03.17 – Parish Councillor Survey: Parish Councillors to respond individually if they wish to do so.
2017. 010 Questions from Councillors. To consider questions from Councillors: Cllr Jorgensen remarked that the junction of Boat Lane/Main Street looks untidy with all the advertising and can this be tidied up?
The clerk was requested to report potholes on Lightmire Lane and Church Field Lane.
The clerk to contact highways to query the traffic sign at the junction of Boroughbridge Road and Little Ouseburn village redirecting Toll bridge/Linton on Ouse traffic straight on to Carr Side Road, Great Ouseburn – a longer way around and causing more traffic to come through our village.
2017. 011 Statement of accounts for the period 1st April 2016 – 31st March 2017 and 1st April 2017 – 31st March 2018 To consider the statement of accounts for the current year and approve payments therein: All agreed as a true and accurate record.

Current account balance @ 14.03.17:

11,435.29
Deposit account balance @ 31.03.17: 1,411.48
Reserves account balance 14.02.17: 2,095.52
Less unpresented cheques/transfer: 800.96
Add unbanked receipts/transfers: 0.00
Total: 14,141.33

2017.011.01 B Robinson playing field groundwork maintenance works invoice number 48 – £25: agreed to pay.
2017.011.02 D Meakin Groundwork fuel receipts for March 2017 – £27.60: agreed to pay.
2017.011.03 N Roskilly Groundwork Maintenance works invoice dated 29.03.17 £168: agreed to pay.
Finance items received after publication of this agenda and prior to the meeting: None to date
2017. 012 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk
2017. 013 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
2017.013.01 Village Hall Committee: The cricket club disputed the increase in rent but have paid for 2017/18. The village hall is purchasing CCTV cameras.
2017.013.02 Police Liaison Group: Since the last Parish Council meeting there have been 2 incidents in the parish. A drugs arrest (cannabis) and a car collision with a child in Branton Court. PCSO Phillips has become a contact for the Parish alongside PCSO Jan Powell and are working together. Therefore there will always be a Police representative present at the Parish Council meetings.
2017.013.03 Yore Vision: The Easter walks went well.
2017. 014 Matters for inclusion on the next Agenda: nil
2017. 015 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 17th May 2017 at 8.00 p.m. in the Village Hall, Great Ouseburn. The meeting will follow the Annual Parish Meeting, which will be held at 7.30 p.m.
.
With there being no further business the meeting closed at 9.50pm