Agenda and Minutes

13th September 2019
NOTICE OF MEETING
There will be a meeting of the Parish Council on Wednesday 18th September 2019 at 7.30 p.m., in the Jeff Gill Room of the Village Hall, Great Ouseburn All meetings of the Parish Council are open to the public, and the agenda for the meeting is set out below.
Leoni Evely
Clerk to the Parish Council
AGENDA
2019. 074 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made:
2019. 075 Apologies for absence
2019. 076 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
2019. 077 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 25th July 2019.
2019. 078 Progress Reports. To receive progress reports as follows:
2019.78.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers).
2019.78.2 The Free Landing a) Platform repair update
2019.78.3 Highways issues a) Dog waste bins b) Traffic calming/speeding on Brown Lane north of junction with Pipers Lane.
2019.78.4 Tree Management
2019.78.5 Commuted Sums
2019.78.6 Fishpond conservation area a) proposal to discuss Mr Fred Jackson memorial.
2019.78.7 Allotments: a) Stuart Dale email dated 21.08.19
2019.78.8 Children’s Play Area:
a) GOPlay update
2019.78.9 Development of land to houses and new Public House at Branton Green
2019.78.10 The Crown – Asset of Community update
2019.78.11 Great Ouseburn Parish Council Playing Field, Village Hall – Public Right of Way update
2019.78.12 Playing Field – Edward Pearson Cricket Club email dated 31.07.19
2019.78.13 Senior Citizens Christmas Dinner
2019. 079 Planning decisions notified by Harrogate Borough Council.
To note any decisions received after publication of this agenda and prior to the meeting: none to date
Pag e 2
2019. 080 Planning Applications
2019.080.01 Mr and Mrs S Chapman, Hillrise, Moor Lane, Great Ouseburn YO26 9TT 6.80.104.F.FUL
19/03596/FUL Erection of detached work shop/office
2019.080.02 Olympia Projects Ltd Land Comprising Field At 444278 462042 Branton Lane Great Ouseburn,
6.80.194.C.FULMAJ 19/03722/FULMAJ Erection of 16 dwellings with associated access, parking, and landscaping.
To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
General items:
2019. 063 Neil Terrett, Tarndale, Main Street email dated 12.09.19
Items received after publication of this agenda and prior to the meeting:
2019. 064 Questions from Councillors. To consider questions from Councillors.
2019. 065 Statement of accounts for the period 1st April 2019 – 31st March 2020 To consider the statement of accounts for the current year and approve payments therein.
1. Came and company annual Insurance renewal £1,280.48
Finance items received after publication of this agenda and prior to the meeting:
2019. 066 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk:
2019. 067 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
2019.67.1. Village Hall Committee: Cllr Jones re: village Hall refuse bins email update
2019.67.2. Police Liaison Group:
2019. 068 Matters for inclusion on the next Agenda.
2019. 069 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 16th October 2019 at 7.30 p.m. in the Village Hall, Great Ouseburn.

Present: Cllr K Scott (Chairman), Cllr R Jones (acting Vice), Cllr S Wilkinson, Cllr R Kay.
In Attendance: Mrs L Evely (Clerk)
Also present: 2 members of the public and Cllr A Myatt (HBC), Cllr A Paraskos (NYCC)
2019. 41 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made: NIL
2019. 42 Apologies for absence: Cllr D Meakin, Cllr D Jorgensen
2019. 43 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct. Cllr Kay re: 2019.47.01
2019. 44 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 15th May 2019: All present approved. The Chairman signed and dated the minutes.
2019. 45 Progress Reports. To receive progress reports as follows:
2019.45.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers): no news
2019.45.2 The Free Landing a) Platform repair update: KS/RJ/DM measured up repair and going to get a quotation for pontoon repair.
2019.45.3 Highways issues NYCC Portal AP reporting as clerk got no response and AP will also report the remaining street lights that are out. To report Branton Lane road and footpath a) Dog waste bins: Ben Grabham of NYCC has put this request on hold with the changings occurring at present with bin collections. AP will chase up. b) Traffic calming/speeding on Brown Lane north of junction with Pipers Lane: Survey received and distributed to all Cllrs. NYCC and Cllrs happy for the traffic calming project to proceed. Darren Griffiths of NYCC will now design the staggered chicanes. RJ will now organise a further speed survey on Carr Side Road between Mole Cottage and The Tannery preferably.
2019.45.4 Tree Management: Clerk to ask Nigel Roskilly to crown lift the tree at Pipers Pond to the right of the bench in the autumn.
2019.45.5 Commuted Sums: new sheet received. To ask Sean Wright if we can spend the money for verges allocated from 13/03/19 < on a new noticeboard at Branton Lane. The Church has £847.80 in commuted sums for the Churchyard – RJ will notify them. 2019.45.6 Fishpond conservation area a) proposal to discuss Mr Fred Jackson memorial: NYCC have finalised details and requirements with CTC Bridges. Total bridge cost is £6520 and NYCC are covering the installation costs, The Parish Council has received a £3000 donation towards the scheme from the Jackson family and Cllr Paraskos will also give a Cllr grant towards the scheme. AP will forward the form for the clerk to complete. Awaiting the approval of invoice from Lobo Ecology so we can pay. See the finance section. 2019.45.7 Allotments: KS to do some work and to look at the pump as not working. 2019.45.8 Children’s Play Area: no news a) GOPlay update: Tenders waiting to come back in. 2019.45.9 Development of land to houses and new Public House at Branton Green: ongoing 2019.45.10 The Crown Inn, Main Street: The steering group had a look around The Crown and not in a bad state. Nothing in the kitchen. They plan to visit a Church Fenton Pub owned by the Parish Council, another in the village is owned by Sam Smiths. Discussed with the Estate Agents an estimated value of £250,000 and a cost of £50,000 for a new kitchen. 2019. 46 Planning decisions notified by Harrogate Borough Council. 2019.46.1 Richard Mowat, Rosecroft, Main Street, Great Ouseburn, YO26 9RG: 6.80.88.F.FUL 19/00750/FUL Conversion of barn to form 1no holiday let with associated parking: APPROVED subject to conditions 2019.46.2 Mr Richard Mowat, Rosecroft, Main Street, Great Ouseburn, YO26 9RG: 6.80.88.E.LB 19/00751/LB Listed building consent for the conversion of barn to form 1no holiday let: APPROVED subject to conditions. To note any decisions received after publication of this agenda and prior to the meeting: none to date 2019.46.3 Mrs Rachel Kay, Church Hill, Main Street, Great Ouseburn, York, North Yorkshire YO26 9RQ 19/00870/LB Listed building consent to convert carport into habitable accommodation. Works to include: removal of internal walls and external columns; formation of walls, windows and doors; replacing foundations and roof; installation of roof lanterns and new render: GRANT LISTED BUILDING CONSENT SUBJECT TO CONDITIONS 2019.46.4 Mrs Rachel Kay, Church Hill, Main Street, Great Ouseburn, York, North Yorkshire YO26 9RQ 19/01731/FUL Installation of render in connection with listed building consent to convert carport into habitable accommodation: GRANT PLANNING PERMISSION SUBJECT TO CONDITIONS. 2019. 47 Planning Applications 2019.047.01 Venturi Homes Land comprising field at 444027 462120 Branton Lane, Great Ouseburn 6.80.202.A.REM 19/01997/REM Reserved matters application for erection of 5 dwellings with access (within site), Appearance, Landscaping, Layout and Scale considered under outline permission 18/01751/OUT: All present discussed and Objected to the application for the following reasons: 1. The height of the properties as the land rises up. We previously suggested the land to be levelled for neighbouring properties. 2. The access is not in a safe location due to the bend in the road. 3. Sky lights in the single storey to be removed as look like a 2 storey property and could be converted at a later date. 4. Speed of the traffic has just been surveyed by NYCC and requires traffic calming at this location as average speeds are between 40-60mph in both directions. If the project does go ahead would the developer consider contributing towards a traffic calming scheme? 2019.047.02 Mr and Mrs Dale Oak Tree Cottage, Carr Side Road, Great Ouseburn York YO26 9RW 6.80.4.H.FUL 19/02382/FUL Erection of first floor extension and external steps of garage annex to create additional living accommodation: The Councillors does not object or support the application but wish to safeguard that the additional living space/garage annex will remain ancillary to the dwelling. To consider any planning applications received after publication of this agenda and prior to the meeting: none to date General items: 2019. 048.01 Luke Crawford email dated 17.06.19 regarding Carrside Traffic calming and allotment pump: Pc RJ to organise a speed survey for Carr Side Road and KS will mend the pump. Items received after publication of this agenda and prior to the meeting: 2019. 049.01 Great Ouseburn Parish Council Playing Field, Village Hall – Public Right of Way: John Coates of Light Mire Lane is creating a new field and contacted the PC asking if they would support diverting the PROW off the playing field and onto the Coates land. All present agreed in favour and KS will contact/organise the project. 2019. 050.01 Questions from Councillors. To consider questions from Councillors: DJ email discussed under the various headings as they arose. 2019. 051.01 Statement of accounts for the period 1st April 2019 – 31st March 2020 To consider the statement of accounts for the current year and approve payments therein: all present agreed as a true and accurate record. P3/19 D Meakin (Groundworks fuel May 2019) £22.38 P4/19 Nigel Roskilly (Groundworks invoice 02/05/19) £180.00 P5/19 Rayner (chq refer to drawer allotment fee) £51.00 P6/19 Rayner (chq refer to drawer allotment fee bank charges) £4.00 P7/19 L Evely (Expenses 01/02/19-24/06/19) £234.94 P8/19 L Evely (Salary) £744.25 Current account balance @ 14.06.19: 22,404.49 Deposit account balance @ 31.05.19: 1,414.05 Reserves account balance 14.06.19: 2,100.72 Less unpresented cheques/transfer: 1,225.57 Add unbanked receipts/transfers: 3000.00 Total: 27,693.69 2019.51.01 Jay Rayner GOPlay re: Enid Taylor Print & copy shop 01.06.19 photocopying £29.40 (now to pay Cllr Meakin as he paid Mr Rayner personally): agreed to pay 2019.51.02 Darren Griffiths NYCC Traffic calming 7 day speed survey £110 plus vat: agreed to pay 2019.51.03 LOBO Ecology invoice no. 2018.1101.1 dated 04/06/19 £1000 consultation & design fee: agreed to pay Finance items received after publication of this agenda and prior to the meeting: 2019.51.04 Cllr Meakin re: Groundworks fuel Morrison’s receipt dated 21/06/19 £12.14: agreed to pay 2019. 052.01 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk: 2019. 053.01 Reports from representatives. To receive reports from the Council’s representatives on the following organisations: 2019.53..1. Village Hall Committee: Cllr Jones re: village Hall refuse bins email: RJ to go back to discuss further. 2019.53..2. Police Liaison Group: nil 2019. 054.01 Matters for inclusion on the next Agenda: nil 2019. 055.01 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 24th July 2019 at 7.30 p.m. in the Village Hall, Great Ouseburn. With there being no further business the meeting closed at 9.05pm