Agenda and Minutes

11th November 2019

    NOTICE OF MEETING

There will be a meeting of the Parish Council on Wednesday 20th November 2019 at 7.30 p.m., in the Jeff Gill Room of the Village Hall, Great Ouseburn All meetings of the Parish Council are open to the public, and the agenda for the meeting is set out below.
Leoni Evely
Clerk to the Parish Council

    AGENDA


2019. 0106 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made:
2019. 0107 Apologies for absence
2019. 0108 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
2019. 0109 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 16th October 2019.
2019. 0110 Progress Reports. To receive progress reports as follows:
2019.110.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers).
2019.110.2 The Free Landing a) Platform repair update
2019.110.3 Highways issues a) Dog waste bins b) Traffic calming/speeding on Brown Lane north of junction with Pipers Lane.
2019.110.4 Tree Management
2019.110.5 Commuted Sums
2019.110.6 Fishpond conservation area a) proposal to discuss Mr Fred Jackson memorial.
2019.110.7 Allotments
2019.110.8 Children’s Play Area: HBC Great Ouseburn Play Area Annual Inspection Report 2019 to discuss.
a) GOPlay update
2019.110.9 Development of land to houses and new Public House at Branton Green
2019.110.10 The Crown
2019.110.11 Great Ouseburn Parish Council Playing Field, Village Hall
2019.110.12 Senior Citizens Christmas Dinner
2019. 0111 Planning decisions notified by Harrogate Borough Council.
2019.111.01 Mr & Mrs Allen, Vine House, Main Street, Great Ouseburn, York YO26 9RQ 19/03086/FUL Conversion/Extension of existing outbuilding to create single dwelling, partial
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demolition of ancillary outbuilding and formation of new access: GRANT PLANNING SUBJECT TO CONDITIONS.
2019.111.02 Mr and Mrs Hipkiss, Rosehurst, Main Street, Great Ouseburn YO26 9RE 6.80.18.B.FUL 19/03909/FUL Erection of single storey extension, conversion of existing ground floor workshop/store and garage into habitable accommodation, internal alterations to fenestration: GRANT PLANNING SUBJECT TO CONDITIONS.
To note any decisions received after publication of this agenda and prior to the meeting: none to date
2019. 0112 Planning Applications
2019.0112.01 Mr & Mrs Grant, Orchards, Main Street, Great Ouseburn YO26 9RE 6.80.78.H.FUL 19/04462/FUL Erection of 2 single storey extensions. Alteration to fenestration.
To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
General items:
2019. 0113 YLCA – Record Management Policy – to see if the Councillors wish to adopt the policy and if so to complete and sign the document.
Items received after publication of this agenda and prior to the meeting: None to date
2019. 0114 Questions from Councillors. To consider questions from Councillors.
2019. 0115 Statement of accounts for the period 1st April 2019 – 31st March 2020 To consider the statement of accounts for the current year and approve payments therein.
1. Liddle Ride on lawnmower service £140
2. Dave Meakin re: Goplay printing Bluetree Design and print ltd £26.99
Finance items received after publication of this agenda and prior to the meeting: none to date
2019. 0116 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk:
1. Clerks & Councils Direct November 2019 issue.
2019. 0117 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
2019.117.1. Village Hall Committee a) Village Hall Management email
2019.117.2. Police Liaison Group
2019. 0118 Matters for inclusion on the next Agenda.
2019. 0119 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 18th December 2019 at 7.30 p.m. in the Village Hall, Great Ouseburn.

    Minutes of a meeting of the Parish Council held on Wednesday 16th October 2019 at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn.

Present: Cllr K Scott (Chairman), Cllr R Jones (Vice), Cllr S Wilkinson, Cllr D Meakin.
In Attendance: Mrs L Evely (clerk)
Also present: Cllr Ann Myatt (HBC) and Cllr A Paraskos (NYCC).
2019. 088 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made:
Cllr Myatt passed on HBC refuse departments apologies for any inconvenience caused by the changeover in routine over the summer period.
Cllr Myatt has also had discussions with the planning department about the proposed planning application for Bungalows on Branton Lane
The clerk is to send Ann Myatt the outstanding decision planning application for Campbell and Penty’s so it can be queried as to why still pending since 2017.
2019. 089 Apologies for absence: Cllr R Kay and Cllr D Jorgensen
2019. 090 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
2019. 091 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 25th July 2019, Monday 2nd September 2019 (Extra Ordinary meeting) and Wednesday 18th September 2019: Cllr Jones changed the attendance then all present approved and the minutes were signed and dated by the Chairman.
2019. 092 Progress Reports. To receive progress reports as follows:
2019.92.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers): nil
2019.92.2 The Free Landing a) Platform repair update: on hold until next year.
2019.92.3 Highways issues – Carrside Road pothole near trees at Campbell & Pentys, Churchfield Lane Potholes o/s 13 and with junction of Witheran Lane a) Dog waste bins – ongoing with Cllr Paraskos b) Traffic calming/speeding on Brown Lane north of junction with Pipers Lane – Early November installation c) DJ email re the broken gate post on the footpath to the right of Tarragoo – a working party to be organised to mend the fence post by the gate on Keld Lane as and when all free to do in the next month – 2 months d) Sue White letter dated 6.10.19 re: grass cutting verges less to aid wildflowers – The PC recognise the Conservation issues but we also have to balance with safety and aesthetic issues of the grass cutting. The PC only cut within the 30mph area. We already follow the guidelines for the lanes such as Church Field Lane, Light Mire Lane etc. Boat Lane is cut for Health & Safety Reasons creating a green path for the pedestrians to safely walk on this busy lane when doing the circular village walk.
2019.92.4 Tree Management: Clerk to request N Roskilly to crown lift the birch by the seat at Pipers Lane Pond.
2019.92.5 Commuted Sums: Awaiting a response from S Wright HBC
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2019.92.6 Fishpond conservation area a) proposal to discuss Mr Fred Jackson memorial: NYCC Installing the bridge the middle of December and closing the road for half a day. TCV who carried out the works on the allotments are going to do the works by Fishpond Bridge (Willows etc).
KS will meet in a couple of weeks with the Landscape Architect to discuss the Interpretation Board, wildflower meadow and pond.
2019.92.7 Allotments: nil a) Paula Mitchell to seek approval to keep goats on their plot and appropriate housing: All present declined due to the plot not been suitable in conjunction with guidelines from the British Goat Society and RSPCA.
2019.92.8 Children’s Play Area: Faulty equipment adult cross trainer broken and side swing to be removed.
a) GOPlay update: £2100 raised at ‘Garden Golf’ and the GOPlay volunteers helped out at the Beer Festival as received donation. There has been 8 submissions returned from the Design Brief and this has been reduced to 3 possibilities. Amendments have been made to each of these and due back by the 1st December. Another public consultation will take place in the village hall on the 15th, 16th and 17th November to see which scheme the public prefer. The scheme will cost around £75,000.
A further community engagement being organised is a Bollywood Night and the County Councillor Andy Paraskos has kindly advised he will donate £300 towards the evening.
2019.92.9 Development of land to houses and new Public House at Branton Green: Sign gone up ‘Traditional village pub – Open Spring’.
2019.92.10 The Crown – Asset of Community update: HBC Letter dated 18.09.19 End of full Moratorium Period: The Pub has now gone to open market. The end of the full Moratorium Period is the 18.11.19. If it is not sold in 18 months the asset of Community Value goes back onto the property.
2019.92.11 Great Ouseburn Parish Council Playing Field, Village Hall – to discuss on the next agenda.
2019.92.12 Senior Citizens Christmas Dinner: To ask RK if this has been booked and has a price been agreed? 65years + to be invited. A list is to be done and put on noticeboards, Facebook, village email and PC website.
2019. 093 Planning decisions notified by Harrogate Borough Council.
2019.93.01 Mr and Mrs Dale, Oak Tree Cottage, Carr Side Road, Great Ouseburn, York YO26 9RW 19/02382/FUL Erection of first floor extension and external steps of garage annex to create additional living accommodation: GRANT PLANNING PERMISSION SUBJECT TO CONDITIONS: Chairman read out to all present.
2019.93.02 c/o agent, Rosecroft, Main Street, Great Ouseburn, YO26 9RG Deletion of condition 4 (ownership) for the barn to be a stand-alone building of planning permission 19/00750/FUL – Conversion of barn to form 1 no holiday let with associated parking: GRANT PLANNING PERMISSION SUBJECT TO CONDITIONS: Chairman read out to all present.
2019.93.03 Yorvik Homes Ltd, Land Comprising OS Field 2924 Branton Lane, Great Ouseburn 19/01255/DVCMAJ Variation of Conditions 2 (Approved Plans), 13 (Ventilation) and 22 (Residence Occupation) to allow changes to the design and internal accommodation of the Public House; alter the timing for the submission details of the ventilation system; and removal of the residential occupation restriction of planning permission 16/01308/FULMAJ: GRANT PLANNING PERMISSION SUBJECT TO CONDITIONS: Chairman read out to all present.
2019.93.04 Mr Cook Land comprising Field at 444723 462097 Lightmire Lane, Great Ouseburn 6.80.206.OUT 19/03187/OUT Outline permission for the erection of up to 5 dwellings with all matters reserved: WITHDRAWN
To note any decisions received after publication of this agenda and prior to the meeting
2019.93.05 Mr & Mrs Steve Chapman, Moor Lane, Great Ouseburn, YO26 9TT 19/03596/FUL:Erection of detached workshop/office: GRANT PLANNING PERMISSION SUBJECT TO CONDITIONS: Chairman read out to all present.
2019. 094 Planning Applications
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2019.094.01 Mr and Mrs Hipkiss, Rosehurst, Main Street, Great Ouseburn YO26 9RE 6.80.18.B.FUL 19/03909/FUL Erection of single storey extension, conversion of existing ground floor workshop/store and garage into habitable accommodation, internal alterations to fenestration: The Councillors discussed this application and have no objections.
To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
General items:
2019. 095 Neil Terrett, Tarndale, Main Street email dated 12.09.19: If the tree is touching the electric cables it becomes under the jurisdiction of the Electricity board/Utility company to cut back as they have the powers to undertake this. They would decide if causing any problems to the cables and if needed pruning. The Parish Council in this situation are unable to take action without planning permission and would not undertake if wires are running through the tree. It is the responsibility of the property owner which wires are running through the tree to contact the utility board in question.
2019. 096 Harrogate Borough Council Parish Precept Calculation 2020/21: All Councillors present agreed to rise by 2%.
Items received after publication of this agenda and prior to the meeting: None to date
2019. 097 Allison Wells email dated 14.10.19 re: Bank Holiday next year, Friday the 8th May – VE Day anniversary. Will an event be organised for the older residents by the PC or GOVH?: RJ will liaise with GOVH at the next VH meeting.
2019. 098 The Pensions Regulator letter dated October 2019: Letter to be passed to RK to deal with.
2019. 099 Harrogate Borough Council bulbs – bluebells to decide on where to plant: Allotments and village green.
2019. 0100 Questions from Councillors. To consider questions from Councillors: KS to ask RK about selling Gangmowers.
2019. 0101 Statement of accounts for the period 1st April 2019 – 31st March 2020 To consider the statement of accounts for the current year and approve payments therein: All present approved as a true and accurate record.
P16/19
D Meakin (Groundworks fuel receipts for May, June and July)
£36.71
P17/19
D Meakin (Village trough plants)
£8.00
P18/19
NYCC (F Jackson memorial bridge)
£6,520.00
P19/19
Nigel Roskilly (Groundworks)
£198.00
P20/19
Nigel Roskilly (Groundworks)
£90.00
P21/19
L Evely (salary)
£744.25
Current account balance @ 14.09.19:
18,429.08
Deposit account balance @ 30.09.19:
1,415.52
Reserves account balance 14.09.19:
2,101.78
Less unpresented cheques/transfer:
748.25
Add unbanked receipts/transfers:
6,700.00
Total:
27,898.13
1. Ouseburn Cricket Club invoice dated 04/08/19 £980 for upkeep and maintenance of the playing field for 2019: agreed to pay
2. Keith Scott Host papa to re-imburse invoice dated 08/10/19 (part) ID 117232-5 GOPC £24 and ID 117232-7 £12 TOTAL £36: agreed to pay
3. Nigel Roskilly invoice dated 11/09/19 grounds maintenance at the village hall £297.00: agreed to pay
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4. Dave Meakin Morrison’s receipt 30/09/19 £12.14 grass cutting fuel: agreed to pay
5. Community First Yorkshire membership annual renewal £60: agreed to pay
Finance items received after publication of this agenda and prior to the meeting:
6. Andrew Wells – Cricket Club pitch covers £4000 + £840 vat: not agreed
7. Harland Garden Machinery: Ride on Lawnmower service is due: £330.00 Inc. Vat (this includes collection & delivery) excluding any additional parts required: not agreed DM will get a cheaper estimate.
8. Dave Meakin Sainsbury’s receipt 29/08/19 £12.51 grass cutting fuel: agreed to pay
2019. 0102 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk:
1. Clerks & Councils Direct September 2019 issue.
2. Came and Company letter dated 30.09.19 Intra-group reorganisation affecting Stackhouse Poland Limited trading as Came & Company Local Council Insurance.
3. Countryside Voice magazine – summer 2019 edition.
2019. 0103 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
2019.103.1. Village Hall Committee: Cllr Jones re: village Hall refuse bins email update: GOVH dealing with – take off agenda.
2019.103.2. Police Liaison Group: see update email dated 17.09.19 – threat to cause damage: domestic dispute.
2019. 0104 Matters for inclusion on the next Agenda: DM lawnmower service quote
2019. 0105 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 20th November 2019 at 7.30 p.m. in the Village Hall, Great Ouseburn.
With there being no further business the meeting closed at 9.20pm