Agenda and Minutes

20th June 2019
NOTICE OF MEETING
There will be a meeting of the Parish Council on Wednesday 26th June 2019 at 7.30 p.m., in the Committee Room of the Village Hall, Great Ouseburn All meetings of the Parish Council are open to the public, and the agenda for the meeting is set out below.
Leoni Evely
Clerk to the Parish Council
AGENDA
2019. 041 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made:
2019. 042 Apologies for absence
2019. 043 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
2019. 044 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 15th May 2019.
2019. 045 Progress Reports. To receive progress reports as follows:
2019.45.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers).
2019.45.2 The Free Landing a) Platform repair update
2019.45.3 Highways issues a) Dog waste bins b) Traffic calming/speeding on Brown Lane north of junction with Pipers Lane.
2019.45.4 Tree Management
2019.45.5 Commuted Sums
2019.45.6 Fishpond conservation area a) proposal to discuss Mr Fred Jackson memorial.
2019.45.7 Allotments:
2019.45.8 Children’s Play Area:
a) GOPlay update
2019.45.9 Development of land to houses and new Public House at Branton Green
2019.45.10 The Crown – Asset of Community update
2019. 046 Planning decisions notified by Harrogate Borough Council.
2019.46.01 Mr Richard Mowat, Rosecroft, Main Street, Great Ouseburn, YO26 9RG: 6.80.88.F.FUL 19/00750/FUL Conversion of barn to form 1no holiday let with associated parking: APPROVED subject to conditions
2019.46.02 Mr Richard Mowat, Rosecroft, Main Street, Great Ouseburn, YO26 9RG: 6.80.88.E.LB 19/00751/LB Listed building consent for the conversion of barn to form 1no holiday let: APPROVED subject to conditions.
Pag e 2
To note any decisions received after publication of this agenda and prior to the meeting: none to date
2019. 047 Planning Applications
2019.047.01 Venturi Homes Land comprising field at 444027 462120 Branton Lane, Great Ouseburn 6.80.202.A.REM 19/01997/REM Reserved matters application for erection of 5 dwellings with access (within site), Appearance, Landscaping, Layout and Scale considered under outline permission 18/01751/OUT
2019.047.02 Mr and Mrs Dale Oak Tree Cottage, Carr Side Road, Great Ouseburn York YO26 9RW 6.80.4.H.FUL 19/02382/FUL Erection of first floor extension and external steps of garage annex to create additional living accommodation.
To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
General items:
2019. 048 Luke Crawford email dated 17.06.19 regarding Carrside Traffic calming and allotment pump.
Items received after publication of this agenda and prior to the meeting: none to date
2019. 049 Questions from Councillors. To consider questions from Councillors.
2019. 050 Statement of accounts for the period 1st April 2019 – 31st March 2020 To consider the statement of accounts for the current year and approve payments therein.
1. Jay Rayner GOPlay re: Enid Taylor Print & copy shop 01.06.19 photocopying £29.40
2. Darren Griffiths NYCC Traffic calming 7 day speed survey £110 plus vat
3. LOBO Ecology invoice no. 2018.1101.1 dated 04/06/19 £1000 consultation & design fee
Finance items received after publication of this agenda and prior to the meeting: none to date
2019. 051 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk:
2019. 052 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
2019.52.1. Village Hall Committee: Cllr Jones re: village Hall refuse bins email
2019.52.2. Police Liaison Group:
2019. 053 Matters for inclusion on the next Agenda.
2019. 054 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 24th July 2019 at 7.30 p.m. in the Village Hall, Great Ouseburn.

GREAT OUSEBURN PARISH
Minutes of the Annual Parish Meeting held on Wednesday 15th May 2019 at 7.30 p.m.
in the Committee Room at the Village Hall, Great Ouseburn.
Present: Mr K Scott (Chairman of the Parish Council), 5 local electors and 5 members of the public.
In Attendance: Mrs L Evely, Clerk to the Parish Council
1. Apologies for absence Cllr S Stephenson and Cllr A Paraskos (NYCC)
2. Minutes of the previous meeting. The minutes of the Annual Parish Meeting held on 23rd May 2018 having previously been circulated were approved, dated and signed by the Chairman as a correct record.
3. Annual Report of the Parish Council:
3.1. Chairman’s Report. The Chairman presented his report detailing the work of the Council during the year, and thanked those that have helped the Parish Council during the year (copy appended to the minutes).
3.2. Finance. The Clerk to the Parish Council presented an unaudited summary of the Council’s Annual Accounts for 2018/19 which was approved as a true and correct record.
4. Questions and comments arising from agenda items 2 and 3. None.
5. Any other items to be raised by any elector. None
6. Date and Time of next meeting. The next Annual Parish Meeting was confirmed for Wednesday 20th May 2020.
There being no further business, the meeting closed at 7.35pm

Great Ouseburn Parish Council
Annual Parish Meeting, Wednesday 15th May 2019
Chairman’s Report
This year we have dealt with around 15 planning applications (19 last year). There are currently proposed plans for 7 (pending) plus 39 houses (outline passed) on the West of Branton Lane and then 10 opposite (passed), 7 plus public house at Branton (passed), 8 at the Workhouse (pending), 1 at Rosecroft (passed), 1 off Back Lane (passed) 5 bungalows at Branton (outline passed) (total 78).
We continue to support the fight against a proposed new village joining Green and Kirk Hammerton with Whixley Gate and Cattal station.
The Parish council continues with the grass cutting in the village with David Burton, Mark Tankard, Richard Grant, Bob Jones, Dave Meakin and Stephen Wilkinson giving their time to do this work and I would again like to extend our thanks to them for doing a fantastic job.
The grass path alongside Boat lane to give a safer circular walk was also fully completed this year.
Five years on, the Fishpond area is still looking tidy. The Parish Council have received a grant from the Allerton Park Landscape and Heritage fund for a survey by Lobo Ecology to make a further grant application. We are also working with North Yorkshire County Council to replace the footbridge, which is nearing the end of its life, with a hardwood bridge in memory of Fred Jackson and partly funded by his family.
Pipers Lane pond was cleaned out for the first time since the ponds reconstruction 14 years ago. The Trust for Conservation volunteers has dug a shallow pond for us on the unused allotment and we have erected a new fence and gate there. The hedge at the freelanding behind the toll both has also been layed.
Dog Fouling is still a major problem but the playing field is now monitored by the village hall CCTV. We are also looking at the possibility of reorganising the dog bins so that the heaviest used one is emptied by Harrogate Borough Council rather than volunteers.
The older persons Christmas party was held at the Anchor in Whixley and was again very successful with 29 attendees, our thanks go to the Beer Festival committee who kindly gave a donation to finance the event.
A subcommittee is looking at expanding and updating the children’s play area and the users have been surveyed for their ideas.
We are looking at further traffic calming in Branton Green to help slow the speeding traffic.
Brian Robinson stood down from the council and we thank him for his work during his long service as councillor. Bob Jones and Richard Grant joined the Parish council this year.
Thanks:
Thanks to all the councillors and clerk who carry out a tremendous amount of unpaid voluntary work to maintain our parish which includes maintaining the Verges, Village Green, Play Area, Playing Field, Free Landing, Pipers Lane Pond and Fishpond, dealing with regulators and Council bodies.
Keith Scott, Chairman, Great Ouseburn Parish Council.

Minutes of the Annual General Meeting of the Parish Council will be held on Wednesday 15thMay 2019 at 7.35 p.m., in the Village Hall, Great Ouseburn. It will be followed by an ordinary meeting of the Parish Council at 7.45pm. All meetings of the Parish Council are open to the public, and the agendas for both meetings are set out below.
Leoni Evely
Clerk to the Parish Council
ANNUAL GENERAL MEETING OF THE PARISH COUNCIL
MINUTES OF AGENDA
2019.018 Election of Chairman to serve for the year 2019/2020: Cllr Jones Proposed Cllr Scott and Cllr Meakin seconded the proposal. Cllr Scott re-elected as Chairman.
2019.019 Election of Vice-Chairman to serve for the year 2019/2020: Cllr Scott Proposed Cllr Jones and Cllr Kay seconded the proposal. Cllr Jones re-elected as Vice-Chairman.
2019.020 Apologies for absence: Cllr Wilkinson
2019.021 Appointment of Representatives to Outside Bodies. To appoint representatives to serve on the following bodies for the year 2019/2020:
2019.21.1. Village Hall Committee: Cllr Jones and Cllr Jorgensen.
2019.21.2. Police Liaison Group: Cllr Meakin and Cllr Jorgensen.
2019.022 To appoint Committees. To consider creating committees of the Parish Council and to appoint members to them:
a) GOPlay. Cllr Meakin, Trish Meakin, Kat Nellist, Leah Swain, Jay Rayner, Ali Duckmanton, Rachael Wilman and Emma Rock.
b) The Crown Asset to Community: Cllr Scott.
2019.023 Annual Subscriptions. To approve membership of the following organisations for the year 2019/2020:
2019.23.1. Yorkshire Local Councils Associations – £207: Agreed
2019.23.2. York and North Yorkshire PFA – £12.50: Agreed: Agreed
2019.23.3. Community First Yorkshire – £36: Agreed
2019.23.4. Campaign to Protect Rural England (CPRE) – £36 last year: Agreed
2019.23.5. Any other organisation not listed above: nil
2019.024 Internal Auditor. To confirm the appointment of Mr James Mackman as internal auditor for the year ended 31st March 2019: £80: : Agreed
2019.025 Statement of accounts. To confirm and adopt the accounts and statement of balances for the year ended 31st March 2019, including the letter to the internal auditor regarding the review of effectiveness of the audit. To approve the accounting statements and annual governance statements on the Annual Return to be sent to the external auditors: agreed
2019.026 Date and Time of next meeting. To note that the next Annual Meeting of the Parish Council will be on Wednesday 20th May 2020.

MEETING OF THE PARISH COUNCIL WEDNESDAY 15th MAY 2019
MINUTES OF AGENDA

2019. 27 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made:
Mr and Mrs Nellist are in support of the traffic calming on Branton Lane. The Parish Council are looking into installing chichanes at this location. Mr and Mrs Nellist believe that 2 are required as 1 will not be enough as speeding in both directions. Cllr Jones is in contact with NYCC with this project and currently pricing and working on a design. A speed survey will take place. The narrow chichane that has been installed outside the new proposed pub on Branton Lane is to allow combine harvesters through the village.
2019. 28 Apologies for absence: Cllr Wilkinson
2019. 29 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct. Cllr Kay regarding planning.
2019. 30 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 17th April 2019: Approved, signed and dated by the Chairman.
2019. 31 Progress Reports. To receive progress reports as follows:
2019.31.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers): ongoing
2019.31.2 The Free Landing a) Platform repair update: outstanding
2019.31.3 Highways issues: Street lights outside the school have been changed to LED but others still outstanding on Main Street. Clerk to report the kerb has dropped outside Elm Cottage and to report path from this point to Pipers Lane. a) Dog waste bins: ongoing b)Traffic calming/speeding on Brown Lane north of junction with Pipers Lane: See Public participation 2019.27
2019.31.4 Tree Management: nil
2019.31.5 Commuted Sums: still awaiting the new form from HBC
2019.31.6 Fishpond conservation area a) proposal to discuss Mr Fred Jackson memorial: The deadline for the grant submission is the 6th June. All present approved the design therefore the Chairman will ask for the project to be submitted. The project should hopefully go ahead this year. Cllr Paraskos will send the clerk paperwork to fill in for the Councillor grant.
2019.31.7 Allotments: Keeping an eye on the conservation plot.
2019.31.8 Children’s Play Area: nil
a) GOPlay update: There will be a meeting next Tuesday. Currently on with the design.
2019.31.9 Development of land to houses and new Public House at Branton Green: The entrance should be finished this week. The project should be finished by Autumn.
2019.31.10 The Crown Inn, Main Street: The steering group had their first meeting last week. The groups goal is going more towards trying to keep the building open for public use. There will be a site meeting next Friday with an estate agent to see what state the property is in and to give a value to the steering group.
2019. 32 Planning decisions notified by Harrogate Borough Council.
Mr and Mrs Nellist, Branton Grange, Pipers Lane, Great Ouseburn YO26 9RT 6.80.30.K.DISCON 19/00797/DISCON Approval of details required under condition 3 (Ecology Method Statement) of planning permission 18/04319/ful – demolition of garden walls; installation of hard landscaping and
replacement gate; removal of internal wall; removal and reinstallation of new purlin; formation of external door; installation of 4no roof lights: Confirmation of discharge of condtion(s): Read out by the Chairman.
To note any decisions received after publication of this agenda and prior to the meeting:
Mr M Banks, Tregaron Lodge, 103 Main Street, Great Ouseburn YO26 9RQ 6.80.128.C.FUL 19/00971/FUL Retention of a stove and external flue: APPROVED: Read out by the Chairman.
2019. 33 Planning Applications
2019.33.1 Mrs Rachel Kay, Church Hill, Main Street, Great Ouseburn YO26 9RQ 6.80.125.U.LB 19/00870/LB Listed building consent to convert carport into habitable accommodation. Works to include: removal of internal walls and external columns; formation of walls, windows and doors; replacing foundations and roof; installation of roof lanterns and new render: no objections
2019.33.2 Mrs Rachel Kay, Church Hill, Main Street, Great Ouseburn YO26 9RQ 6.80.125.V 19/01731/FUL Installation of render in connection with listed building consent to convert carport into habitable accommodation: no objections
2019.33.3 Mr Richard Mowat, Rosecroft, Main Street, Great Ouseburn YO26 9RG 6.80.88.E.LB 19/00751/LB Listed building consent for conversion of barn to form 1no holiday let: The Parish Council does not object or support the application but wishes to safeguard that the barn conversion remains ancillary to the property and not to be sold as a separate dwelling.
2019.33.4 Mr Richard Mowat, Rosecroft, Main Street, Great Ouseburn YO26 9RG 6.80.88.F.FUL 19/00750/FUL Conversion of barn to form 1no holiday let with associated parking: The Parish Council does not object or support the application but wishes to safeguard that the barn conversion remains ancillary to the property and not to be sold as a separate dwelling.
To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
General items:
2019. 034 PC to discuss the policy for the organised use of public open spaces owned by the Parish Council (example by Cowling Recreation Spaces): Policy adopted by all present and signed and dated by the Chairman.
Items received after publication of this agenda and prior to the meeting: none to date
2019. 035 Questions from Councillors. To consider questions from Councillors: Cllr Meakin to see Joseph Schofield about grass cutting.
Clerk to chase Cllr Grants register of interests forms.
2019. 036 Statement of accounts for the period 1st April 2019 – 31st March 2020 To consider the statement of accounts for the current year and approve payments therein: All present agreed as a true and accurate record.
P1/19
Informationer Commissioner (annual renewal 2019/20)
£40.00
P2/19
YLCA (annual renewal 2019/20)
£207.00
Current account balance @ 14.04.19:
17,402.43
Deposit account balance @ 29.03.19:
1,414.05
Reserves account balance 14.02.19:
2,099.66
Less unpresented cheques/transfer:
958.94
Add unbanked receipts/transfers:
5,357.00
Total:
25,314.20
2019.036.01 D Meakin groundwork fuel receipts 10.04.19 £10.01 & 03.05.19 £12.37 = £22.38: all agreed
2019.036.02 Nigel Roskilly Groundwork invoice dated 02.05.19 £180.00: all agreed
Finance items received after publication of this agenda and prior to the meeting:
2019.036.03 New Pads x2 packs for the village hall defibrillator £100: all agreed
2019. 037 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk.
Clerks and Councils Direct magazine May 2019 issue.
2019. 038 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
2019.38..1. Village Hall Committee: no news
2019.38..2. Police Liaison Group: 3 incidents in April –
Loose horses rounded up.
An accidental 999 phonecall.
An Eractic driver on Boroughbridge Road.
Branton Court neighbour issues have now been resolved.
2019. 039 Matters for inclusion on the next Agenda: nil
2019. 040 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 19th June 2019 at 7.30 p.m. in the Village Hall, Great Ouseburn.
With there being no further business the meeting closed at 9.15pm