Agenda and Minutes

15th March 2019
NOTICE OF MEETING

    There will be a meeting of the Parish Council on Wednesday 20th March 2019 at 7.30 p.m., in the Jeff Gill Room of the Village Hall, Great Ouseburn All meetings of the Parish Council are open to the public, and the agenda for the meeting is set out below.
    Leoni Evely
    Clerk to the Parish Council
    AGENDA

2018. 0176 Apologies for absence
2018. 0177 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
2018. 0178 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 20th February 2019.
2018. 0179 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made:
2018. 0180 Progress Reports. To receive progress reports as follows:
2018.180.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers).
2018.180.2 The Free Landing a) Platform repair update
2018.180.3 Highways issues a) Dog waste bins
2018.180.4 Tree Management
2018.180.5 Commuted Sums
2018.180.6 Fishpond conservation area a) proposal to discuss Mr Fred Jackson memorial.
2018.180.7 Allotments: a) Ian Jakulis, The Conservation Volunteers update b) Natalie Crawford email dated 10/03/19 – approval to site a greenhouse on plot 2a.
2018.180.8 Children’s Play Area:
a) GOPlay update
2018.180.9 Development of land to houses and new Public House at Branton Green
2018. 0181 Planning decisions notified by Harrogate Borough Council.
2018.181.01 Land comprising field at 444027 462120 Branton Lane, Great Ouseburn 6.80.202.OUT 18/01751/OUT Outline planning application for the erection of 5 dwellings with access considered: APPROVED SUBJECT TO CONDITIONS
To note any decisions received after publication of this agenda and prior to the meeting: none to date.
2018. 0182 Planning Applications
2018.182.01 Mrs F Bingham, Dent House, Main Street, Great Ouseburn, YO26 9RF 6.80.162.D.TPO 19/00894/TPO Felling of 1 no Birch with Tree Preservation Order 55/2004
Pag e 2
To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
General items:
2018. 0183 Cllr Paraskos locality budget update
2018. 0184 Recording of meetings Policy documents (emailed) to discuss.
2018. 0185 Sanctuary Housing email dated 15.03.19 – to confirm local connection for the applicant
Items received after publication of this agenda and prior to the meeting: none to date
2018. 0186 Questions from Councillors. To consider questions from Councillors.
2018. 0187 Statement of accounts for the period 1st April 2018 – 31st March 2019 To consider the statement of accounts for the current year and approve payments therein.
2018.187.01 To review if the PC is to charge any other bodies wishing to rent the Playing Field.
2018.187.02 HBC Litter Picking Agreement for 01.04.19-31.03.20 £123.89
Finance items received after publication of this agenda and prior to the meeting: none to date
2018. 0188 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk:
1. Clerks and Councils Direct magazine March 2019 edition
2018. 0189 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
2018.189.1. Village Hall Committee
2018.189.2. Police Liaison Group
2018.189.3. Yore Vision
2018. 0190 Matters for inclusion on the next Agenda.
2018. 0191 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 17th April 2019 at 7.30 p.m. in the Jeff Gill Room at the Village Hall, Great Ouseburn.

Minutes of a meeting of the Parish Council held on Wednesday 20th February 2019

    at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn.
    Present: Cllr K Scott (Chairman), Cllr R Jones (acting Vice), Cllr S Wilkinson, Cllr D Jorgensen and Cllr R Grant.
    In Attendance: Mrs L Evely (Clerk)
    Also present: NYCC Police (2 officers JB PW) and 2 members of the public.
    2018. 161 Apologies for absence Cllr D Meakin, Cllr R Kay,
    2018. 162 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
    2018. 163 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 16th January 2019.
    2018. 164 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made:
    A) Mrs Susan Emmerson, bus service and frequent road closures around Great Ouseburn: when there were road closures at the Little Ouseburn junction with Q.A./Kirby Hall, buses were missing out Great Ouseburn as they say they cannot divert down Carr Side Road as it is too narrow/unsafe. Mrs Emmerson was querying if this will occur again when the new development starts in Branton Lane, Great Ouseburn. The Chairman said NYCC highways have been asked to approve using traffic lights and not closing the road.
    2018. 165 Progress Reports. To receive progress reports as follows:
    2018.165.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers): pending decision re: design on garages.
    2018.165.2 The Free Landing a) Platform repair update: no news put on next agenda.
    2018.165.3 Highways issues no news a) Dog waste bins: The clerk spoke to HBC regarding swapping bin collections – stopping Boat Lane HBC collection and swapping it to the dog bin on the junction of Church Field Lane and Back Lane. HBC will get back to the clerk after having a site visit as they are different style bins and get back in touch.
    2018.165.4 Tree Management: no news
    2018.165.5 Commuted Sums: no news
    2018.165.6 Fishpond conservation area a) proposal to discuss Mr Fred Jackson memorial: Philip Richardson NYCC spoke to KS he suggested to contact Jim Clapperton J C Trees & Nick Spence builder to do work and install and will quote to KS by next week.
    Clerk to contact Cllr Paraskos again about bridge grant.
    Ecologist Ebo Lobo said has paid money not through on statement to date.
    2018.165.7 Allotments: The gate to the nature plot will be installed the week after next. A bush has blown down also in this plot which requires a chain saw so will be done at the same time as installing the entrance gate. a) Ian Jakulis, The Conservation Volunteers update: no news
    2018.165.8 Children’s Play Area: No news
    a) Cricket club playing field maintenance donation to discuss together with Edward Pearson email dated 15.11.18: RK update Bedford’s quoting £75 per week to cut the playing field with a gang mower: Proposed cost from the Cricket Club is £980 per year to include pay for 18 weeks maintenance (rest of the period to be covered by the Cricket Club) Harrowing/weed control throughout the season, rolling and cutting weekly. No works will be carried out Oct-Mar as out of season. This price and agreement could change subject to another organised sport e.g. Football Club etc. that would also use the playing field.
    A calendar has been done by KS on the website for field bookings. The cricket club are to book their times with KS.
    All present agreed to accept the Cricket Club proposal. The PC will hold onto the Gang-mowers for the present time.
    b) Kate Taylor email dated the 5th January 2019 – to discuss commercial rates for using the playing field: All present agreed a price of £470 per year to charge and require public liability details/Insurance.
    c) HBC Annual Play Inspection Report update on roundabout, cross trainer and fencing: The broken walker has been removed and base filled in.
    d) GOPlay update: ongoing – another meeting will take place when Cllr Meakin returns.
    2018.165.9 Development of land to houses and new Public House at Branton Green: Matthew Gath has put into NYCC to start the highway works then planning to build the pub first.
    2018. 166 Planning decisions notified by Harrogate Borough Council.
    2018.166.01 Mr A Lodge, Easby House, Main Street, Great Ouseburn, YO26 9RQ 6.80.53.A.FUL 18/04726/FUL Removal of existing dormer window; formation of dormer window; reroofing; Alteration of roof pitch and raising of roof; erection of porch; Alterations to fenestration to form doorways; replacement timber windows and doors: APPROVED subject to conditions.
    To note any decisions received after publication of this agenda and prior to the meeting: none to date.
    2018. 167 Planning Applications
    2018.167.1 Johnson Mowat, Rosecroft, Main Street, Great Ouseburn YO26 9RG 6.80.88.D.FUL 19/00374/AMENDS Application for a non-material amendment of permission 18/00392/FUL to allow for adjustments to the floor plans and elevations: no objections
    To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
    General items:
    2018. 0168 Cllr Paraskos locality budget update: Check about the bridge grant plus about the possibility towards the plastic gates to deter speeding at Branton Lane end of the village.
    2018. 0169 Harrogate Borough Council – Parish Council/Community Group – Bulb/Wildflower Scheme letter dated 22.01.19: All present opted for Bluebells this year.
    Items received after publication of this agenda and prior to the meeting: none to date
    2018. 0170 Questions from Councillors. To consider questions from Councillors: RJ – Branton noticeboard is in need of repair shortly. RG Need to chase HBC re: register of interests.
    2018. 0171 Statement of accounts for the period 1st April 2018 – 31st March 2019 To consider the statement of accounts for the current year and approve payments therein: All present agreed that the accounts were a true and accurate record.
    P42/18
    D Meakin (GN Liddle mower service)
    £179.78
    P43/18
    L Evely (Expenses Sept-Jan)
    £331.06
    P44/18
    L Evely (Salary)
    £711.94
    P44/18
    L Evely (The Anchor – Senior Citizens Christmas Lunch)
    £317.55
    Current account balance @ 14.01.19:
    18,606.87
    Deposit account balance @ 31.01.19:
    1,413.40
    Reserves account balance 14.01.19:
    2,098.63
    Less unpresented cheques/transfer:
    2,100.33
    Add unbanked receipts/transfers:
    Total:
    20,018.57
    2018.171.01 Parish Online annual subscription renewal £36.00: Agreed to pay
    2018.171.02 To review the Cricket Club rent for the next financial year (2018/19 fees were £260): Agreed to rise to £300 per year
    2018.171.03 To review if the PC is to charge any other bodies wishing to rent the Playing Field: to discuss on the next agenda.
    Finance items received after publication of this agenda and prior to the meeting: none to date
    2018. 0172 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk:
    a) Community First Yorkshire Rural News Jan 2019 (email 28.01.19)
    b) Great North Air Ambulance letter dated 23.01.19
    2018. 0173 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
    2018.173..1. Village Hall Committee: no news
    2018.173..2. Police Liaison Group: no news to report
    2018.173..3. Yore Vision: KS to circulate documents
    2018. 0174 Matters for inclusion on the next Agenda.
    2018. 0175 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 20th March 2019 at 7.30 p.m. in the Jeff Gill Room at the Village Hall, Great Ouseburn.
    With there being no further business the meeting closed at 9.35pm