Agenda and Minutes

18th November 2018
NOTICE OF MEETING
There will be a meeting of the Parish Council on Wednesday 21st November 2018 at 7.30 p.m., in the Jeff Gill Room of the Village Hall, Great Ouseburn
All meetings of the Parish Council are open to the public, and the agenda for the meeting is set out below.
Leoni Evely
Clerk to the Parish Council
AGENDA
2018. 0113 Apologies for absence
2018. 0114 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
2018. 0115 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 17th October 2018.
2018. 0116 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made:
2018. 0117 Progress Reports. To receive progress reports as follows:
2018.117.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers).
2018.117.2 The Free Landing
2018.117.3 Highways issues (Surface water drains on Branton Lane to report)
a) Pipers Pond
b) Kat Nellist e-mail dated 21.09.18 re: speeding issues: update
c) Daffodil Bulbs – HBC
2018.117.4 Tree Management
2018.117.5 Commuted Sums
2018.117.6 Fishpond conservation area a) proposal to discuss Mr Fred Jackson memorial.
2018.117.7 Allotments:
a) Ian Jakulis, The Conservation Volunteers update.
2018.117.8 Children’s Play Area
a) Cricket club playing field maintenance donation to discuss together with Edward Pearson email dated 15.11.18
b) Ouseburn Cricket Club letter from 31.10.18 from John Allen
2018.117.9 Development of land to houses and new Public House at Branton Green.
2018.117.10 Neil Terrett e-mail dated the 31st May 2017 regarding a Neighbourhood Plan
2018.117.11 The Crown Pub
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2018.117.12 Senior Citizens Christmas Lunch
2018. 0118 Planning decisions notified by Harrogate Borough Council.
2018.103.01 Olympia Projects Ltd, Land comprising OS Field 4119 Branton Lane, Branton Lane, Great Ouseburn North Yorkshire – 6.80.116.B.FULMAJ 17/04317/FULMAJ Erection of 9 dwellings with associated access, parking and landscaping: Approved subject to conditions
To note any decisions received after publication of this agenda and prior to the meeting: none to date.
2018. 0119 Planning Applications
2018.119.01 Mr & Mrs Nellist, Branton Grange, Pipers Lane, Great Ouseburn, YO26 9RT, 6.80.30.K.FUL 18/04319/FUL Demolition of garden walls; installation of hard landscaping and replacement gate; removal of internal wall; removal and reinstallation of new purlin; formation of external door; installation of 4no roof lights.
2018.119.02 Mr & Mrs Nellist, Branton Grange, Pipers Lane, Great Ouseburn, YO26 9RT, 6.80.30.L.LB 18/04320/LB Listed building consent for demolition of garden walls; installation of hard landscaping and replacement gate; removal of internal wall; removal and reinstallation of new purlin; formation of external door; installation of 4no roof lights.
2018.119.03 Mr Colin Beacroft, Fourways, Main Street, Great Ouseburn, YO26 9RE 6.80.141.F.OUT 18/04460/OUT Outline application for Demolition of outbuildings; erection of 1no two-storey extension and of 1 no single-storey extension; conversion of stores/garage to form ancillary accommodation; raising of roof; Installation of 4no roof lights; formation of hardstanding and landscaping with access, landscaping, layout and scale considered.
2018.119.04 PLANNING ENFORCEMENT – REF: 18/01136/DVCON, 17/00857/FUL, 17/04076DISCON Abeokuta, Branton Lane, Great Ouseburn, York YO26 9RT Alleged Breach: 1) Access not in accord with the approved plans 2) Erection of gates 3) Visibility splay 4) Erection of fence NB Roof tiles approved under 17/04076/discon
To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
General items:
2018. 0120 Harrogate Borough Council: Thomas O’Donovan email dated 17.10.18 Ultra-Low Emission Vehicle Strategy consultation
2018. 0121 Harrogate Borough Council: George Sutcliffe email dated 19.10.18 Sport and Leisure Study: Parish Consultation
2018. 0122 Chris Eaton re: Kirk Hammerton Action Group update – Press Release for Ouseburn? PC List of areas for Inspector to view and pass to CE to submit.
2018. 0123 Rachel Oliver email dated 01.11.18 of Sanctuary Housing re: 4 Branton Court
Items received after publication of this agenda and prior to the meeting: none to date
2018. 0124 Questions from Councillors. To consider questions from Councillors.
2018. 0125 Statement of accounts for the period 1st April 2018 – 31st March 2019 To consider the statement of accounts for the current year and approve payments therein.
2018.125.01 HBC – Play Area Inspection Invoice number 3116739 £66 inc vat
2018.125.02 YLCA – Invoice number 511-1819 £30.08 ‘Good Councillors Guide’
2018.125.03 Nigel Roskilly invoice 08.11.18 £272
2018.125.04 Dave Meakin groundwork fuel receipt 25/10/18 £12.00
2018.125.05 Harland Garden Machinery invoice no. 105445 £50
Finance items received after publication of this agenda and prior to the meeting: none to date
2018. 0126 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk
2018.109.01 Sunshine Gym at Broxap brochure on adult equipment
2018. 0127 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
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2018.127.1. Village Hall Committee
2018.127.2. Police Liaison Group
2018.127.3. Yore Vision
2018. 0128 Matters for inclusion on the next Agenda.
2018. 0129 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 19th December 2018 at 7.30 p.m. in the Jeff Gill Room at the Village Hall, Great Ouseburn.
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Minutes of a meeting of the Parish Council held on Wednesday 17th October 2018 at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn.
Present: Cllr K Scott (Chairman), Cllr D Meakin, Cllr R Kay, Cllr Wilkinson and Cllr R Jones(acting Vice).
In Attendance: Mrs L Evely (Clerk)
Also present: Cllr A Myatt (HBC), PC Wright and 1 member of the public.
2018. 98 Apologies for absence Cllr D Jorgensen
2018. 99 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
2018. 100 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 26th September 201: Approved, signed and dated by the Chairman.
2018. 101 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made:
Cllr Myatt: Draft Local Plan will be inspected and in January 2019 will have a consultation. The Inspector is currently going around the areas to therefore if any signs need replacing they need doing now. The Inspector will not publicise when he is touring around and will not meet anyone. The clerk is to request the Inspector to view Aldwark Toll Bridge traffic flow and take into account the impact the Hammerton’s development will be on this Toll Bridge.
2018. 102 Progress Reports. To receive progress reports as follows:
2018.102.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers): no news
2018.102.2 The Free Landing: Cllr Scott and Cllr Meakin will be going down to do strimming on the 3rd November and fill the potholes.
2018.102.3 Highways issues: 3 Belfast sinks have been dumped on Boat Lane on the left hand side before Cross Lane.
Moles on small village Green.
a) Pipers Pond: Adrian Morrison met Cllr Scott and will cost £500 for Pipers Lane Pond to be dredged. All present agreed to cost. Cllr Scott will instruct for the work to be carried out.
b) Kat Nellist e-mail dated 21.09.18 re: speeding issues: update from last meeting: Cllr Jorgensen to update but absent from the meeting tonight.
c) NYCC Jonathan Spencer email/letter dated 27.09.18 re: Parish Survey on vehicle activated speed signs or speed indicator devices: no news Cllr Jorgensen to update when present at the next meeting.
2018.102.4 Tree Management: no news
2018.102.5 Commuted Sums: no news
2018.102.6 Fishpond conservation area a) proposal to discuss Mr Fred Jackson memorial: Cllr Scott went to the Little Ouseburn PC Meeting. The decision had to the Chairman where the design was agreed. NYCC will agree to the maintenance of the foot bridge.
2018.102.7 Allotments: no news.
a) Ian Jakulis, The Conservation Volunteers update: Cllr Scott met Ian Jakulis and work will start shortly before the end of October. The PC may need to purchase infills for the hedge on the Swann’s side later.
2018.102.8 Children’s Play Area: Meeting will take place next Tuesday evening. Cllr Meakin has been to see Play Scheme for research.
a) Cricket club playing field maintenance donation to discuss: Cricket club not got back yet so add to next agenda.
2018.102.9 Development of land to houses and new Public House at Branton Green: This project is moving forward.
2018.102.10 Neil Terrett e-mail dated the 31st May 2017 regarding a Neighbourhood Plan: Cllr Jones has downloaded the step by step guide for 2018 edition, ‘Neighbourhood Plans Roadmap. He will read through the lengthy documentation and report back at a later date.
2018.102.11 The Crown Pub: Fleurets passed onto the maintenance team and sent out a team to tidy the Public House frontage so looks much better.
2018.102.12 Senior Citizens Christmas Lunch: GDPR letter circulated to Councillors who approved the content now needs to be circulated in the village. The Anchor has been booked for the 13th December 2018 at 12noon £10.95 a head. Cllrs agreed to price and location.
2018. 103 Planning decisions notified by Harrogate Borough Council.
2018.103.01 Mrs Caroline Smale, Oaktree Cottage, Carr Side Road, Great Ouseburn YO26 9RW – Lateral reduction (by 2m) of Oak Tree (T1) of Tree Preservation Order 21/2008: Approved subject to conditions
To note any decisions received after publication of this agenda and prior to the meeting: none to date.
2018. 104 Planning Applications
To consider any planning applications received after publication of this agenda and prior to the meeting:
Yorvik Homes, North of Branton Lane, Great Ouseburn, North Yorkshire 6.80.191.TPO 18/04214/TPO Crown lift (to 5.2m highway side and 2.5m footpath side) and removal of epicormics growth to 6 no Lime trees within G1 of Tree Preservation Order 02/1970: no objections.
General items:
2018. 0105 Harrogate Borough Council Angela Evans email dated 05.10.18: Parish Precept Request for Financial Year 2019/20 Cllrs to review: Increase to £9,200
2018. 0106 Allison Wells email dated 09.10.18 re: Kirk Hammerton Action Group update – Planning Inspector appointed and will be having a drive through our villages: Chris Eaton of ‘Keep Hammerton’s Green’ Action Group attended to discuss this item. There is much support in the Hammerton’s area against this development proposal but the support has not extended as far as our villages. Some of the Ouseburn Parish are now starting to take an interest and are raising concerns over if this development takes place it will dramatically increase the traffic flow in our area and one point of concern is Aldwark Toll Bridge. The clerk is to contact the Planning department and request if it is possible for the Inspector to observe the flow of traffic at the Toll Bridge and to take this also into consideration as well as other junctions for traffic when looking at this development site. Chris Eaton said if G.O.P.C makes a list of the areas of concern he will also submit to the Inspector on our behalf. This will be put on the next agenda to discuss. The Parish Council agreed to buy 3x banners at £15 each. One is to be located on the junction of Main Street and Boat Lane and the other two at Broad gate (1 on the main Junction and one on the bend leading up to the junction). The Inspector when driving around will see our Parish is against the proposed development of the Hammerton’s.
Items received after publication of this agenda and prior to the meeting: none to date
2018. 0107 Questions from Councillors. To consider questions from Councillors: KS/DM Fishpond Bridge grant rejection – KS will ask for feedback on this decision and report back and also ask about the £1000 grant LOBO Ecology for Consultation.
RK to obtain a quote for emptying thee dog waste bins every 2 weeks at Church Field Lane.
2018. 0108 Statement of accounts for the period 1st April 2018 – 31st March 2019 to consider the statement of accounts for the current year and approve payments therein: These were agreed as a true and accurate record.
P20/18
Community First Yorkshire (Annual Membership renewal )
£60.00
P21/18
L Evely (Salary)
£711.94
P22/18
D Meakin (Grass Cutting fuel receipts for JUL/AUG)
£27.61
P23/18
Nigel Roskilly (Groundwork Maintenance)
£306.00
P24/18
Harland Garden Machinery (Repairs)
£371.84
Current account balance @ 14.09.18:
18,289.22
Deposit account balance @ 28.09.18:
1,412.70
Reserves account balance 14.09.18:
2,097.58
Less unpresented cheques/transfer:
1,605.73
Add unbanked receipts/transfers:
4,317.00
Total:
24,510.77
2018.108.01 HSBC – Bank Signatures: Form completed by KS, RK, DM
2018.108.02 Cllr Wilkinson – groundwork fuel receipt 13/06/18 = £20.19: Approved to pay
2018.108.03 Lawn mower service: £250-£350: Approved to organise
2018.108.04 Great North Air Ambulance: Request for donation letter dated 19.09.18: £100 approved
2018.108.05 Came and Company: Parish Council Insurance annual renewal: £1,243.18:Approved to pay
Finance items received after publication of this agenda and prior to the meeting:
2018.108.06 Adrian Morrison – Pipers Pond dredging £500: Approved KS to organise
2018. 0109 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk
2018.109.01 Sunshine Gym at Broxap brochure on adult equipment
2018. 0110 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
2018.110..1. Village Hall Committee: New joint Chairman’s appointed – Kate Taylor and Doug Childs and Paula Mitchell doing bookings of the hall.
Handrail needs repairing.
2018.110..2. Police Liaison Group: There are still ongoing disputes in between families in Branton Court.
The task force have caught a man regarding farm thefts.
An investigation is looking into door sales selling fish. The salespeople are pressurising and barging into people’s homes.
The Police are getting reports of a number of telephone scams/fraud at present please be aware.
PC Wright has said when 2 officers are available together they will come to the village with the speed gun and monitor Branton Lane.
2018.110..3. Yore Vision: no news
2018. 0111 Matters for inclusion on the next Agenda: Hammerton’s list, cricket club, rk quote dog bins
2018. 0112 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 21st November 2018 at 7.30 p.m. in the Jeff Gill Room at the Village Hall, Great Ouseburn.
With there being no further business the meeting closed at 9.45pm