Agenda and Minutes

GREAT OUSEBURN PARISH COUNCIL
16th July 2017
NOTICE OF MEETING
There will be a meeting of the Parish Council on Wednesday 19th July 2017 at 7.30 p.m., in the Jeff Gill Room of the Village Hall, Great Ouseburn All meetings of the Parish Council are open to the public, and the agenda for the meeting is set out below.
Leoni Evely
Clerk to the Parish Council
AGENDA
2017. 064 To receive apologies and approve reasons for absence
2017. 065 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
2017. 066 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 21st June 2017.
2017. 067 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made.
2017. 068 Progress Reports. To receive progress reports as follows:
2017.68.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers).
2017.68.2 The Free Landing
2017.68.3 Highways issues
a) NYCC – Boat Lane Grass Path
b) Moor Lane issues
c) Pipers Pond
d) Village name trough outside Sandlands, Main Street to discuss.
2017.68.4 Tree Management
2017.68.5 Commuted Sums
2017.68.6 Fishpond conservation area
2017.68.7 Allotments: a) Stacey Sizer request to purchase their plot.
b) Ian Jakulis, The Conservation Volunteers email dated 24 May 2017 – on site meeting update.
2017.68.8 Children’s Play Area: a) to discuss the Dog Warden HBC, Dog Fouling Order/Dogs on a lead on the playing field.
b) Sovereign Playground Design and Quotation dated 2 June 2017
2017.68.9 Allerton Waste Recovery Park
2017.68.10 The Crown Inn
2017.68.11 Two Ridings Community Foundation Grant
Pag e 2
2017.68.12 Development of land to houses and new Public House at Branton Green.
2017.68.13 The Pensions Regulator
2017. 069 Planning decisions notified by Harrogate Borough Council.
To note any decisions received after publication of this agenda and prior to the meeting: None to date
2017. 070 Planning applications
2017.70.01 Mrs C Smale, Oak Tree Cottage, Carr Side Road, Great Ouseburn, York, North Yorkshire YO26 9RW 6.80.4.F.TPO 17/02546/TPO Crown thinning (by 25%) of 1 Oak tree (T1) within TPO 21/2008

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=OR6HZWHY0A800

To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
General items:
2017. 071 Neil Terrett e-mail dated the 31st May 2017 regarding a Neighbourhood Plan – to discuss further from the last meeting.
2017. 072 Elizabeth Jackson, Harrogate Borough Council email dated 1st June 2017 re: Parish Consultation meeting 13th September 2017.
2017. 073 Tracey Rathmell Harrogate Borough Council letter dated 13 July 2017: Harrogate District Local Plan: Additional sites consultation 14 July – 25 August 2017 deadline for comments 25th August.
2017. 074 Village Hall Bookings of the playing Field/Sporting Start to discuss
2017. 075 Minerals and Waste Joint Plan – Addendum of Proposed Changes to the Publication Draft Plan: deadline 6th September 2017.
Items received after publication of this agenda and prior to the meeting: none to date.
2017. 076 Questions from Councillors. To consider questions from Councillors.
2017. 077 Statement of accounts for the period 1st April 2017 – 31st March 2018 To consider the statement of accounts for the current year and approve payments therein.
2017.077.01 HSBC Bank Mandate
2017.077.02 Strimmer for Groundwork maintenance £250 approx
2017.077.03 Brush cutter/Hedge cutter for groundwork maintenance £250-£350 approx
2017.077.04 LED Beacon for ride on grasscutter £25
2017.077.05 Contractor to cut section of Carr Side Road hedge cost approx. £30-£40
2017.077.06 Village Hall Fire Safety Equipment approx. £150
2017.077.07 Nigel Roskilly invoice dated 27.06.17 Groundwork maintenance £187
2017.077.08 Brian Robinson receipt dated 06/06/17 fuel for grass cutting £40
Finance items received after publication of this agenda and prior to the meeting: none to date
2017. 078 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk
2017.078.01 NALC Chief Executive’s Bulletin 24 – 30 June 2017
2017.078.02 NALC Chief Executive’s Bulletin 25 – 7 July 2017
2017. 079 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
2017.079.01 Village Hall Committee – a) Parish Council representative
2017.079.02 Police Liaison Group
2017.079.03 Yore Vision
2017. 080 Matters for inclusion on the next Agenda.
2017. 081 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 20th September 2017 at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn

Minutes of a meeting of the Parish Council held on Wednesday 21st June 2017 at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn.
Present: Cllr K Scott (Chairman), Cllr B Robinson (Vice Chairman), Cllr D Meakin, Cllr R Kay and Cllr G Bush.
In Attendance: Mrs L Evely (Clerk)
Also present: Cllr A Paraskos (NYCC), PCSO Jan Powell (North Yorkshire Police) and 4 members of the public.
2017. 44 To receive apologies and approve reasons for absence Cllr D Jorgensen, Cllr S Wilkinson
2017. 45 Declarations of Interest. All Parish Councillors are Trustees of the Village Hall and declare their personal interests in the Village Hall. Members to indicate whether they will be declaring any other interests under the Code of Conduct.
2017. 46 Minutes of the previous meeting. To confirm the minutes of the meeting held on Wednesday 17th May 2017: Approved, signed and dated by the Chairman.
2017. 47 Public Participation. Any member of the public present at the meeting may make representations, answer questions or give evidence in relation to the business to be transacted. Members of the council who have a prejudicial interest in relation to any item of business to be transacted may also speak in relation to that matter. Please note that the Chairman will control this session and will exercise his discretion as to the amount of time allowed for public participation. No decisions are made at this part of the meeting – this will be done by the Council having heard and noted the representations made.
a) Campbell & Penty development spokesman – Did not attend the meeting.
b) Northern Sugar: A planning application will be put forward within 4-5 months for a £300,000,000 complex project. Al Khaleej International Ltd is the world’s largest sugar company. Yorkshire was the largest region for Sugar until the closure of the York plant in 2010. Northern Sugar now wants to reintroduce this major industry to Yorkshire. The Sugar beet has a shelf life and would be transported by articulated Lorries. 20% of the sugar beet is sugar but all the remaining soil/stones and pulp is reused. The only problem they are currently trying to work out is what to do with the excess water. This project will give approx. 3,500 local farmers the opportunity to grow and supply sugar beet.
The proposed Allerton Site is at the centre of the Northern Sugar Beet growing area bringing sugar back to the North and Yorkshire Farmers and will make use of the old quarry site. The plot size is large enough and has good road links. It also has Amey Cespa an operational utility provider adjacent removing the requirement for a CHP plant. The sugar beet plant will be in operation 24/7 for 6 months of the year and the remaining period maintenance works will take place. A sugar beet plant has not been built in the last 30-50 years. There is more advanced technology these days therefore they will use steam dryers to reduce any odours. There should be no noise outside of the site boundaries and using tree boundaries to help this. They envisage 1,700 wagons travelling to the site on a daily basis which works out to be 1 a minute. Amey Cespa adjacent has 650 trucks per day therefore there is a possibility of putting traffic lights in on the A59 junction.
The lake that is currently on site at present is planned to remain as an architectural visual and natural scene.
2017. 48 Progress Reports. To receive progress reports as follows:
2017.48.1 LDP Affordable Housing Site, Branton (minute 2012.074 refers): no news
2017.48.2 The Free Landing: The boats have been broken into and reported to the Police. It was agreed by all present to keep the grass longer on the river edge to enable to seed and root longer which will hopefully strengthen the riverbank.
2017.48.3 Highways issues: The potholes that were reported have been mended on Churchfield Lane and Lightmire Lane. Repairs to Fishpond Bridge are still outstanding.
a) NYCC – Boat Lane Grass Path: The Inspector is still to make a site visit and inspect the example of the drainage pipe.
b) Moor Lane issues: To discuss on the next agenda when Cllr Wilkinson is present.
c) Pipers Pond: To discuss on the next agenda
d) Sue Whites e-mail 19th June 2017 re: Grass Cutting schedule: This was discussed and noted but the grass verges next to footpaths are to remain cut back. Any others will be only cut as the schedule which we have had for previous years which will be less frequent for conservation. All present agreed that the Councillors were doing a great job of the grass cutting and appreciated their volunteered work.
e) Jane Bottomley, Townend Barn Grass Cutting Proposal 19th June 2017: All present agreed to cut the grass verge as requested for the owner.
f) Kenny Horner e-mail 20th June 2017 regarding hedges on Carr Side Road and Grass verges: It was agreed that with this situation occurring annually. The Parish Council will cut it back and Cllr Robinson will do this at the end of July for wildlife reasons. It will cost approx. £30-£40 and the clerk will put this on the next agenda for approval.
2017.48.4 Tree Management – no news
2017.48.5 Commuted Sums – no news
2017.48.6 Fishpond conservation area – A survey is being undertaken for water voles. The Chairman has passed on land owners contact details for Moat Hall and The Crowther’s.
2017.48.7 Allotments: no news
a) Stuart Dale and Caroline Smale e-mail dated 5th June 2017 re: drainage/tree issues: The Councillor’s present at the meeting discussed your e-mail and have on separate occasions been to the allotments since receiving your e-mail to view the condition of the allotments and path. On these occasions including in rainfall found that the path where in the past had been water logged was dry on these occasions. It is a concern to the Councillor’s that these flooding problems arose since a combination of particular works were undertaken to your property i.e. double driveway and extension plus a pond which was dug over the location of the drainage channel. It was also noted that you put a footpath across a natural spring in your rear garden which would cause waterlogging. With the nature of the landscape on Carr Side Road the surface water/highway is higher than the properties and naturally runs down the bank under your dwellings and land through the land and drainage channel and makes it way to the beck at the bottom of the bank. The Parish Council had NYCC put a camera down the drains to make sure they were clear and in fact had to unblock the drain running through your property. Once this was done a test was carried out and you could see the water flowing fluidly. We understand at this point your pond drained due to the water being able to drain which you also notified us about previously. Shortly after this occasion it was reported to the Parish Council that this drain was blocked once more with stones and debris to stop your pond from draining which is causing further flooding problems. The Councillor’s reported there is no further action to take on their part.
2017.48.8 Children’s Play Area: a) to discuss the Dog Warden HBC, Dog Fouling Order/Dogs on a lead on the playing field: No news
b) To discuss the update on the Play Area Annual Inspection Report maintenance works: Cllr Kay kindly covered the tree roots at the Play area Pedestrian entrance. All works have now been completed.
c) Sovereign Playground Design and Quotation dated 2 June 2017: To discuss at the next meeting.
2017.48.9 Allerton Waste Recovery Park: no news.
a) Ian Jakulis, The Conservation Volunteers email dated 24 May 2017 regarding Allerton Park Funding: The Councillor’s had more interest for works to take place in the allotment area. The clerk to arrange an on-site meeting.
2017.48.10 The Crown Inn: no news
2017.48.11 Two Ridings Community Foundation Grant: no news
2017.48.12 Development of land to houses and new Public House at Branton Green: no news
2017.48.13 The Pensions Regulator: no news
2017. 49 Planning decisions notified by Harrogate Borough Council.
To note any decisions received after publication of this agenda and prior to the meeting:
2017.49.01 Mr I Shaw, Branton Lane, Ouseburn, York YO26 9RT DCPCDEC 6.80.1.C.FUL 17/00857/FUL Erection of 1 dwelling, detached garage and formation of new vehicular access (site area 0.23ha) (Revised Scheme): Approved subject to conditions

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=OLW2NKHYKX800

2017.49.02 Mr P Rider, Mostam House, Main Street, Great Ouseburn YO26 9RE DCPARISH 6.80.199.FUL 17/00849/FUL Erection of extension to existing garden storage/boiler room to form double garage with lean-to store to side: Approved subject to conditions.

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=OLVW11HY09W00

2017.49.03 Mr & Mrs R Little, Wingate Cottage, Main Street, Great Ouseburn YO26 9RQ DCPARISH 17/01422/FUL Erection of canopy, installation of replacement windows, partial demolition of garden wall for vehicular access and felling of 1 Cherry tree within the Great Ouseburn Conservation Area: Approved subject to conditions.

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=ONL3VGHYL6Y00

2017.49.04 Mr & Mrs R Little, Wingate Cottage, Main Street, Great Ouseburn YO26 9RQ DCPARISH 6.80.176.G.LB 17/01426/LB Listed building application for erection of canopy, installation of replacement windows, partial demolition of garden wall for vehicular access: Approved subject to conditions

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=ONL3WDHYL7200

2017. 50 Planning applications
2017.50.01 a) Al Khaleej International Ltd, Land adjacent to Thornbar Farm, Marton Cum Grafton, Knaresborough, North Yorkshire HG5 0RB DCSTDCN 6.500.SCOPE 17/02165/SCOPE Environmental Impact Assessment Scoping Opinion for construction of new sugar beet processing plant, with associated ancillary buildings, storage containers, car parking and landscaping: The Parish Councillor’s concerns to the above Environmental Impact Assessment Scoping Opinion are: 1) The odour produced by the factory and the distance the odour would be carried 2) Lighting Pollution of the factory 3) Noise Pollution of the factory 4) Vehicle movement – Current highway issues with hazardous junctions on the A59 and Boroughbridge Road junctions and the further impact it would have on the 168 as used as a diversion route and blockages on the A1 – already has accident black spots at these points and the amount of articulated lorries coming to and from this site would exacerbate this problem. 5) Visual Impact on an area of natural beauty 6) drainage impacts – where will the water drain – should not go to the Ousegill Beck as has rare wildlife and plants 7) Concerns over the effects it will have on the bridleways – Moor Lane. 8) There is a concern that the articulated vehicles will be parking in Boroughbridge / nearby laybys and exacerbate parking problems.
2017.50.01 b) Dr Gerald Arthur Rolph, The Gerald Arthur Rolph Foundation for Historic Preservation and Education, Allerton Castle e-mail dated 18.05.2017 regarding the proposed Sugar Processing Plant: The Parish Council is not predisposing a decision as we have not had a planning application and staying impartial until we have all the facts.
2017.50.02 Raven Development Ltd, Campbell and Penty Ltd Ousegill Warehouse, Carr Side Road, Great Ouseburn, York, North Yorkshire YO26 9TW DCPARISH 6.80.5.D.PBR 17/02199/PBR Notification of prior approval for change of use from agricultural building (class – sui generis) to 3 no. dwelling houses
(class – C3): The Parish Council does not object to or support the application but wishes to make comments or seek safeguards as follows:
1) Drainage issues – the development needs to protect Ousegill Beck and make sure any drainage does not affect this beck which is home to rare and protected plant and wildlife species.
2) Specify sealed sewerage plant to minimise smell/odour.
3) Give public foot access to the Ousegill Head Monument (Listed Building Status). I.e. clear area and fence of the monument with a public path leading to it.
The Parish Council support the housing as it is a historical building associated with the village.

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=OQ1TYIHY09W00

2017.50.03 Mr N Corban, Campbell and Penty Ltd Ousegill Warehouse, Carr Side Road, Great Ouseburn, York, North Yorkshire YO26 9TW DCPARISH 6.80.5.E.PWR 17/02198/PWR Notification of prior approval for change of use from storage (Use class – B8) to 9 no. dwelling houses (Use class – C3) The Parish Council does not object to or support the application but wishes to make comments or seek safeguards as follows:
1) Drainage issues – the development needs to protect Ousegill Beck and make sure any drainage does not affect this beck which is home to rare and protected plant and wildlife species.
2) Specify sealed sewerage plant to minimise smell/odour.
3) Give public foot access to the Ousegill Head Monument (Listed Building Status). I.e. clear area and fence of the monument with a public path leading to it.
The Parish Council support the housing as it is a historical building associated with the village.

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=OQ1TV4HY09W00

2017.50.04 Raven Development Ltd, Campbell and Penty Ltd Ousegill Warehouse, Carr Side Road, Great Ouseburn, York, North Yorkshire YO26 9TW DCPARISH 6.80.5.C.PNH 17/02188/PNH Notification of prior approval for change of use from offices (Use class – B1) to 1 no. dwelling (class – C3) The Parish Council does not object to or support the application but wishes to make comments or seek safeguards as follows:
1) Drainage issues – the development needs to protect Ousegill Beck and make sure any drainage does not affect this beck which is home to rare and protected plant and wildlife species.
2) Specify sealed sewerage plant to minimise smell/odour.
3) Give public foot access to the Ousegill Head Monument (Listed Building Status). I.e. clear area and fence of the monument with a public path leading to it.
The Parish Council support the housing as it is a historical building associated with the village.

http://uniformonline.harrogate.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=OQ1QWUHY09W00

2017.50.05 Mr and Mrs Costelloe, 4 Branton Close, Great Ouseburn, York YO26 9SF DCPARISH 6.80.157.E.FUL 17/02435/FUL Erection of single storey and front porch extension: no objections.
To consider any planning applications received after publication of this agenda and prior to the meeting: none to date
General items:
2017. 051 Alison Wells e-mail dated 30th May 2017 regarding Housing Developments on the A59: Cllr Scott is circulating the e-mail and putting on facebook.
2017. 052 Neil Terrett e-mail dated the 31st May 2017 regarding a Neighbourhood Plan: The Councillor’s discussed this e-mail: A Neighbourhood Plan does not prevent building it is to increase building. The parish council also have the opportunity under this plan to include ‘Greenspaces’ (Which we did last year and unfortunately all our requests were rejected by Harrogate Borough Council). The process to compile a Neighbourhood plan with HBC takes 5-6 years. The first step is to officially ask Harrogate Borough Council to put it to their committee if the Parish Council can formally be allowed to start creating a Neighbourhood Plan. The plan is based on the look of the village rather than preventing development and the plan preferably should put forward areas where development could occur. The majority of work is done by Harrogate Borough Council and not the Parish Council. Some villages have
come up with ideas for a plan after doing an aerial plan. It is possible to do a Neighbourhood Plan with more than one parish i.e Little Ouseburn, Upper Dunsforth however, a statement to support this and what areas it would cover would need to be provided. The Councillor’s wished to discuss this further on next agenda.
2017. 053 Elizabeth Jackson, Harrogate Borough Council email dated 1st June 2017 re: Parish Consultation meeting 13th September 2017: To discuss on the next agenda.
2017. 054 Seafarers UK letter dated 26th May 2017 – Fly the red ensign for Merchant Navy Day on the 3rd September 2017: The Councillors asked the clerk to contact Nan Clark of the Church to see if they will be willing to fly the flag on the Church mast if we arrange?
2017. 055 Debbie Drake e-mail dated 19th June 2017 – Egg throwing in the village – see minute 2017.61.02
Items received after publication of this agenda and prior to the meeting
2017. 056 Wendy Bartlett e-mail dated 19th June 2017 – volunteers to join the working party against the proposal for a sugar beet processing plant adjacent to AWRP: see minute 2017.50.01 b)
2017. 057 James Mackman letter dated 18th June 2017 – Internal audit report: This was read out by the Chairman where it was agreed we do not need 2 separate bank accounts for Reserves and Deposit and can amalgamate.
2017. 058 Questions from Councillors. To consider questions from Councillors: nil
2017. 059 Statement of accounts for the period 1st April 2017 – 31st March 2018 To consider the statement of accounts for the current year and approve payments therein: All accounts were approved as a true and accurate record.
P5/17
B Robinson (Groundwork fuel invoice April 2017)
£40.04
P6/17
M Rampling (Groundwork invoice April/May 2017)
£22.28
P7/17
W T Webster & Sons (Hedge cutting)
£36.00
P8/17
S Mendham (Gang Mower Service and repair)
£450.00
P9/17
CPRE (Annual membership)
£36.00
Current account balance @ 14.05.17:
15,769.27
Deposit account balance @ 31.05.17:
1,411.48
Reserves account balance 14.05.17:
2,095.73
Less unpresented cheques/transfer:
584.32
Add unbanked receipts/transfers:
Total:
18,692.16
2017.059.01 HSBC Bank Mandate: to put on the next agenda.
2017.059.02 Village Hall Accounts: The accounts were approved for the Charity Commission.
2017.059.03 Andrew Hyde Harrogate Borough Council e-mail dated 15th June 2017: Playground Inspection fee £55 plus vat = £66 for 2017: Approved to pay.
Finance items received after publication of this agenda and prior to the meeting:
2017.059.04 Spellows Village Shop – catering for the Newcomers event £290: Approved to pay.
2017. 060 General Circulation Correspondence received – for information only. This was noted and passed for circulation by the clerk
2017.060.01 Gill Ritchie, Principal Planner, Harrogate Borough Council letter dated 9th June 2017 re: Harrogate District Local Plan – updated local plan timescale and additional sites consultation 14 July – 25 August 2017.
2017.060.02 Will Shepherd, Shepherd Seeds e-mail dated 17.05.17 re: wildflower seeds
2017.060.03 YLCA White Rose May Edition by e-mail
2017.060.04 Wicksteed Playgrounds 2017 catalogue
2017.060.05 Countryside Voice Spring 2017 magazine
2017.060.06 CPRE 2016/17 Annual review brochure
2017.060.07 YLCA: Reform of data protection legislation and introducing of the general data protection regulations. Email dated 2 June 2017
2017.060.08 YLCA e-mail dated 9th June 2017 re: Training Programme 2017
2017.060.09 YLCA/NALC email dated 13th June 2017 re: Plunkett Foundation Call to Action Rural Co-operatives Programme.
2017.060.10 H&RCVS email dated 15th June 2017: Introduction session at Ripon Community House on 20th June 2017.
2017.060.11 Nicola Moorcroft YLCA email dated 16th June 2017 – Transparency Code and available funding – free support and guidance sessions.
2017. 061 Reports from representatives. To receive reports from the Council’s representatives on the following organisations:
2017.061.01 Village Hall Committee: no news
2017.061.02 Police Liaison Group: since the last meeting there have been several incidents:
Further drive by Egg Throwing on a night time – The Police have told local shops not to sell eggs to young people only if accompanied by adults. The Police will continue to drive by once a shift when on duty.
The Police also had to recover a vehicle due to not being in a road worthy condition.
2017.061.03 Yore Vision: no news
2017. 062 Matters for inclusion on the next Agenda: Strimmer £250, Sizers Allotment proposal
2017. 063 Date and Time of next meeting. To confirm that the next meeting of the Council will be held on Wednesday 19th July 2017 at 7.30 p.m. in the Jeff Gill Room, Village Hall, Great Ouseburn.
.
With there being no further business the meeting closed at 10.10pm